Aquatics Program Coordinator and Head Coach

Department of Athletics, Physical Education, and Recreation, Stanford, California, United States

Health and Safety

Post Date Aug 15, 2024

Requisition # 104248

The Stanford Community and Recreation Association (SCRA) is part of the Department of Athletics, Physical Education, and Recreation (“DAPER”), which is the premier intercollegiate athletics and recreation program in the country. Aligned with the pioneering spirit of Stanford University, Stanford Recreation and Wellness is committed to bold and purposeful engagement. Our people create a campus and workplace where everyone’s well-being flourishes. As part of the country's leading collegiate athletic department, we work cohesively, lead with courage, pursue and revere excellence, and activate movement, adventure, fun, leadership, and learning.

Nestled in the heart of Stanford's residential campus, Stanford Campus Recreation Association (SCRA) is a welcoming retreat exclusively for Stanford faculty and their families. We are dedicated to fostering a vibrant community centered around sportsmanship, recreation, and athletics, creating a warm and inviting atmosphere for all.

Because of its membership requirements, it has a high expectation of excellence and customer service. We believe physical activity engenders a sense of well-being and good health, a welcome complement to the academic focus of our Stanford Community.

Position Summary:

The Aquatics program coordinator and Head Coach position leads the SCRA Aquatics programs, a pivotal role guiding youth and adult development across recreational and competitive tiers while maintaining a strong emphasis on organization, leadership adhering to Stanford standards.

Your responsibilities will include:

• Program Management and Operations (60%) ● Lead all practices and meets, customizing workouts to align with participants' proficiency levels. ● Formulate comprehensive long- and short-term strategies for training and competition spanning all ages and swim levels. ● Aid in formulating and executing retention tactics focused on preserving swimmers and evaluating requirements and preferences within the team's framework and timetable. ● Manage and coordinate the team's annual affiliation process with USA Swimming and athlete registrations. ● Provide administrative aid, encompassing documentation oversight and correspondence with parents and swimmers concerning swim practice, registration prerequisites, and updates. ● Foster collaborative ventures with other departments to enrich the overarching program experience. ● Conduct skill assessments and closely monitor athletes' performance during practice and competition, furnishing regular updates to superiors and parents. ● Enlighten swimmers and parents on proper swimmer decorum, nurturing a culture of respect and support within the team. ● Manage pool space and organize club tournaments and special events. ● Collaborate with enhancing other aquatics programs and promoting new aquatics activities. ● Oversee and manage all aquatic program activities, ensuring seamless coordination and execution.

• Budget and Administrative Management (15%) ● Assist in overseeing the development and execution of the annual swim program calendar, integrating practices, competitions, and Club special events. ● Collaborate with colleagues and Management to navigate the budget process, address program issues, interpret policies, and mediate complex matters.

• Staff Management Development (15%) ● Provide guidance and support to other coaches and staff. ● Lead Coach training sessions and other programmatic meetings as necessary.

• Other (10%) ● Represent SCRA at events, swim meets, and other events. ● Fulfill other duties as assigned or needed to support program/club objectives, facility needs, and members' expectations. ● Serve as a resource to other departments regarding youth and family programming. ● Pool operation support.

To be successful in this position, you will bring:

Education and Experience

• Bachelor's degree and a minimum of three years of relevant experience or equivalent combination of education and experience in swim coaching.

• Demonstrated experience in executing club-based sports or sport-related special event programming.

• Coaching and/or competitive swimming experience at the club or collegiate level.

Knowledge, Skills, and Abilities

• Ability to create an inclusive environment that celebrates diversity and fosters belonging.

• Strong interpersonal and customer service skills, with the ability to communicate effectively across diverse backgrounds and identities.

• Understanding of swimming development and its application in a recreational and competitive setting.

• Knowledge of risk management practices in swim programming.

• Demonstrated initiative and ownership in project management.

• Ability to exercise sound judgment and make decisions independently.

• Passion for continuous improvement and sharing best practices

• Excellent written and verbal communication skills.

• Proficiency in swim software such as Meet and Team Manager.

Certifications and Licenses

• Lifeguard-BL Certification by the Red Cross or similar organizations or the ability to obtain it before the starting day.

• Minimum of 4 years of USA Swimming coach member with all completed training.

• Safety training for swim coaches online and in-water certification

• USA Swimming Athlete Protection Training

• USA swimming knowledge in Rules and Regulations.

• ASCA coach level 1 or ability to obtain before the starting day.

PHYSICAL REQUIREMENTS

• Constant requirement to stand whilst completing all listed tasks.

• Intermittent requirement to reach forward whilst Collecting equipment off the Pool Deck, Placing and removing platforms (plastic platforms sit on the bottom of the pool for children to stand on during class), Supporting children as required, and Placing and removing pool covers.

• Intermittent requirement to kneel when Communicating with children; Picking up equipment at the start and end of class.

• Occasional requirement to climb a step/platform to get in and out of pools of various depths.

• Meet all the physical requirements required to acquire and maintain the certifications listed above: Swim 300 yards continuously; Tread water for 2 minutes using only the legs; Complete a timed event within 1 minute 40 seconds by starting in the water swimming 20 yards surface dive to a depth of 7 to 10 feet to retrieve a 10-pound object return to the surface and swim 20 yards on the back to return to the starting point exit the water without using steps or a ladder.

• Frequently stand/walk, sit, grasp lightly/fine manipulation.

• Ability to perform and teach sports and fitness-specific skills

• Ability to lift 30 pounds regularly and up to 50 pounds occasionally.

• Occasionally, use a telephone.

WORKING CONDITIONS

• Work often takes place outdoors at the pool deck.

• On-site management of sports activities at both indoor and outdoor facilities, including regular sun exposure in the summer, rain and cold in the fall and winter.

• This is an in-person position, and weekends and extended hours are required due to the nature of the job.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues, clients, and external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu/.

DAPER’s Integrity:

This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her involvement with Athletic Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and current conference rules and regulations.

The expected pay range for this position is $66,560-80,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

SCRA Swim Lessons Policy for Coaches

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you . Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun . Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4661

• Employee Status: Regular

• Grade: G

• Requisition ID: 104248

• Work Arrangement : On Site