Assistant Dean of Facilities, Planning, and Management

School of Medicine, Stanford, California, United States

Facilities

Post Date Jul 23, 2024

Requisition # 103894

Our Purpose

Stanford Medicine is leading the biomedical revolution in precision health.We are transforming health care away from after-the-fact diagnosis to prediction and prevention and away from one-size-fits-all medicine to personalized care that empowers people to lead healthy lives. We are leveraging the art and science of medicine to predict and prevent disease before it strikes and cure it decisively if it does.

To achieve our Precision Health vision, we are integrating, building, and leveraging our strengths in fundamental research, the new field of biomedical data science, and nine transformative biomedical platforms. As a learning health system, we will apply these advances in our hospitals and health care delivery systems within Stanford Health Care and Stanford Children’s Health.

Our Values

Fulfilling our promise to humanity requires the engagement of a diverse, creative, and collaborative team of professionals who work together to advance our research, education, and patient care mission. We strive to create a culture of inclusion and belonging to ensure all employees have the meaningful employment experience necessary to do their best work. We value and integrate justice, equity, diversity, and inclusion into all we do to ensure equitable outcomes for our faculty, staff, and students.

Position Purpose

The Assistant Dean of Facilities, Planning, and Management serves as the School of Medicine’s (SoM’s) developing world class people and space strategies that supports Stanford Medicine’s Precision Health vision. The Assistant Dean of Facilities, Planning and Management reports to the Associate Dean for Human Resources, Facilities, Planning and Management and acts as a strategic advisor and thought partner to the Associate Dean for Human Resources, Facilities, Planning and Management and SoM faculty on space planning initiatives, in support of our tripartite research, education, and health care mission.

The Assistant Dean, of Facilities, Planning and Management has a broad portfolio of responsibilities and provides strategic leadership of the Facilities service organizations that support the SoM community and it's 4 billion enterprise, to include a $203 million annual operating budget, $584 Million capital projects, 3.8M gross sq. feet of space, 10k annual work orders, and 60 staff.

Core Responsibilities

· Project Management: Delivers well-designed, cost-effective, and timely facilities that enable research, education, and clinical excellence. Turns space concepts into reality in an efficient, inclusive, and successful process. Strengthens the process improvement, programming, design, construction, and activation processes to deliver spaces that meet and exceed the needs of future residents.

· Facilities Operations and Maintenance: Optimizes facilities through operational reliability and innovative technology while reducing resource consumption. Ensures that on and off campus facilities have high quality, customer-focused, and timely services. Completes long-term planning to ensure facility operational continuity. Utilizes emerging technologies and other mechanisms to reduce energy and resource use.

· Safety and Emergency Management: Provides resources and guidance to leadership, faculty, staff, and students across the spectrum of health and safety areas. Focuses on school-wide emergency preparedness planning, compliance innovation, and ensures a safe, healthy, and compliant work environment. Remains current on advances in medical research and communicate changes to local, state, and federal regulations.

· Business Operations and Finance: Ensures exceptional stewardship of facilities and operations through collaborative, transparent, and effective leadership and administration. Values internal and external communication, process improvement, organizational effectiveness, transparency, customer service, expertise, and quality. Operates as a steward of the School’s financial, capital, spatial, and physical resources.

· Transition Strategies and SRP Operations: Creates a sense of “place” among SoM employees as they transition to new facilities across various locations. Ensures a smooth experience through transparency, open communication, and active listening. Providing a sense of community to the SoM population working in Stanford Research Park (SRP) by providing excellent facilities and amenities, making SRP an attractive workplace, and supporting opportunities for connection between SRP colleagues and those on the main campus.

Education & Experience:

• Bachelor's degree in engineering or other appropriate technical area, or an equivalent combination of technical education, training, and experience. Fifteen years of related, progressively responsible experience requiring extensive leadership and strategic expertise in facilities operations, maintenance, and planning, performing duties similar to those listed above.

KNOWLEDGE, SKILLS AND ABILITIES:

Job Knowledge and Subject Matter Expertise

• Advanced knowledge of best practices in facilities management discipline.

• Demonstrated experience managing large facility organizations, or experience in managing a large professional service organization.

• Demonstrated experience as an executive level facilities manager with responsibility for developing and mentoring managers and senior professionals.

• Advanced knowledge and application of relevant codes, regulations, and processes.

Planning: Setting objectives and determining a course of action for achieving those objectives

• Experience establishing strategic plans to position and organization to be effective towards meeting long-range goals

• Experience guiding the development of tactical and operational blueprints and roadmaps that support strategic plans

• Experience developing policies and procedures that impact multiple sectors or an entire organization

• Evaluate the competitive environment and landscape to assess strengths, weaknesses, opportunities, and threats/risks to the organization and adjust plans to position the organization to achieve objectives.

Organizing: organize the people and other resources necessary to carry out the plan

• Experience developing organizational structures and making organizational design decisions to strategically position and allocate human resources to ensure the accomplishment of goals and objectives

• Experience aligning human and fiscal resources to ensure the effective stewardship of annual and multi-year budgets.

Leading: Influence people to cooperate towards a common goal and create a situation for a collective response

• Ability to exercise a high level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results.

• Ability to effectively communicate new ideas, future operating models, and approaches to work

• Ability to navigate and successfully lead others through organizational changes

• Ability to utilize political acumen to negotiate win-win solutions and gain buy-in from stakeholders

• Ability to cultivate strong collaborative relationships with faculty and able to anticipate faculty needs.

Controlling: measuring performance against goals and plans, and helping correct deviations from standards

• Experience measuring and monitoring organizational performance against established goals and plans

• Experience managing the work of subordinate directors, managers, and professional staff and achieving results through their efforts

• Experience utilizing process excellence and problem-solving methodologies to streamline and standardize business processes and ensure the flow of customer value to stakeholders

Certifications and Licenses:

• None

Physical Requirements*:

• Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10pounds.

• Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.

• Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Conditions:

• Requires 24-hour response availability seven days per week for emergency situations.

• May be exposed to noise > 80dB TWA.

• May working at heights 4 – 10 ft.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies

The expected pay range for this position is $264,000 to $308,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

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Additional Information

• Schedule: Full-time

• Job Code: 4365

• Employee Status: Regular

• Grade: O

• Requisition ID: 103894

• Work Arrangement : On Site