Job Information
Stanford University Assistant Director of Career Coaching and Education - PhDs & Postdocs in Stanford, California
Assistant Director of Career Coaching and Education - PhDs & Postdocs
Vice Provost for Student Affairs, Stanford, California, United States
Student Services
Post Date Oct 05, 2024
Requisition # 104848
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
JOB PURPOSE:
In support of Stanford University’s over 9,000 PhD students and postdoctoral scholars, Stanford Career Education (CareerEd) seeks a talented and committed professional to serve as the Assistant Director of Career Coaching and Education for PhDs and Postdocs, whose experiences and strengths demonstrate the ability to engage on career-focused topics with PhD students and postdocs from all disciplinary backgrounds.
A core commitment of the mission of Stanford Career Education is to empower students to cultivate personalized networks and engage in career education that shapes their professional journeys. Our center connects undergraduates, master’s students, PhD students, postdocs, and alumni to the communities, people, career education resources, and opportunities that strengthen their abilities to define and pursue purposeful careers and meaningful work.
Within Stanford Career Education, Career Coaching and Education (CCE) is a team of career coaches who engage purposefully to provide students, postdocs, and alumni with wide-ranging support and opportunities that allow them to advance their careers. CCE works to engage students, postdocs, and alumni in their path towards work that is meaningful and has purpose, and that is best explored and defined by students and postdocs in the context of their educational experiences.
Reporting to the Associate Director of Career Coaching and Education for PhDs & Postdocs, the Assistant Director of Career Coaching and Education is responsible for engaging Stanford PhD students and postdocs in career programs and resources, cultivating meaningful connections with campus partners to support the career and professional development of PhD students and postdocs, and providing career-focused coaching in one-on-one coaching sessions. The Assistant Director of Career Coaching and Education assists PhD students and postdocs in identifying and pursuing diverse professional pathways as they advance their career journeys at Stanford and beyond.
For full consideration, please submit your application by Friday, October 25, 2024.
CORE DUTIES:
Career Coaching
Provide both in-person and virtual career coaching to PhD students, postdocs, and recent alumni of all disciplinary backgrounds in one-on-one and group settings; provide career coaching to students of all levels and programs to support the needs of the office
Coach PhD students, postdocs, and alums on career education topics, including but not limited to career exploration, networking and informational interviewing, the job/internship search beyond academia, the faculty job search, navigating uncertainty and transitions, assessments, job search documents (e.g., resumes, CVs, cover letters), interviewing, and negotiating offers
Integrate student development models, coaching models, and career and identity development theories into coaching PhD students, postdocs, and recent alumni
Integrate an approach to student engagement rooted in career coaching that cultivates the self-efficacy of PhD students, postdocs, and alumni to engage with their career development
Incorporate knowledge and understanding of intersecting personal, professional, and social identities within the context of career exploration and preparation into career coaching interactions
Effectively interface with and support PhD students and postdoctoral scholars from a range of backgrounds, including but not limited to international students/postdocs, first-generation/low-income students/postdocs, students and postdocs for whom English is not their first language, and more
Actively engage in research and learning to strengthen understanding of industry trends and career-related issues facing PhD students and postdocs
Pursue professional development to strengthen use of core theories and practices regarding diversity, equity, inclusion, and belonging and student/postdoc career development
Interpret and implement CareerEd and Stanford University policies as they relate to career education and coaching
Program and Resource Development and Delivery
Develop and deliver a range of inclusive programs, events, and classes of varying scales that address the career needs of PhD students and postdocs, both individually and in collaboration with CareerEd staff
Collaborate with CareerEd staff to develop and facilitate in-person and virtual programming for Stanford undergraduates, master’s students, and alumni, in addition to PhD students and postdocs
Contribute to existing and/or develop and lead major, highly-visible career development programs and events for PhD students and postdocs like PhD Pathways, Humanists at Large, and Navigating Career Uncertainty
Create relevant and accessible resources (e.g., presentations, videos, webinars, static and interactive learning materials) to effectively and efficiently meet the needs of PhD students and postdocs, increase engagement, and align with department and division priorities
Contribute to learning about, developing, scrutinizing, and publicizing digital resources, including the Stanford Alumni Mentoring (SAM) Program, Handshake, Interstride, and Forage
Analyze registration and participation data to make informed decisions about program changes and enhancements
Build affiliation with CareerEd among PhD students and postdocs through various communications and media, including drafting accessible communications and descriptions for programming and resources
Teamwork and Collaboration
In collaboration with CareerEd colleagues, engage in strategic planning that is rooted in an analysis of coaching and program participation data, student and postdoc feedback and trends, economic trends, and other variables
Proactively collaborate and establish relationships with the wider community of graduate career and professional development at Stanford (including academic units, student services departments, other campus career offices, and key personnel) to support the career development of PhD students and postdocs
Actively develop and contribute thought leadership, especially in relation to effective career development for PhD students and postdocs and career education broadly defined, and contribute to team expertise through ongoing professional development
Participate in internal CareerEd committees, workgroups, and task forces to maintain the positive work environment of the of Stanford Career Education and to advance the center’s mission and vision
Collaborate on and contribute to CareerEd-wide initiatives and large-scale programming that advance diversity, equity, inclusion, and belonging; integrative learning; and the well-being of all Stanford undergraduates, graduate students, postdocs, and alumni
Actively participate in regular team and all-staff meetings
Train and supervise, either individually or in collaboration with PhD/Postdoc team, student assistants to support the team’s core functions
Interface with external stakeholders, including campus units, employers, and other parties, to ensure that they are knowledgeable of CareerEd and Stanford University policies
Note: Not all unique aspects of this position are covered by his job description.
MINIMUM QUALIFICATIONS
Education and Experience:
- Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience
Knowledge, Skills and Abilities:
Demonstrated experience in providing coaching, advising, counseling, or teaching in educational settings to diverse communities
Ability to cultivate and maintain effective working relationships with various internal and external constituents in a large, complex organization
Experience developing and executing programs and facilitating group engagements and learning experiences
Strong organizational skills and attention to detail; ability to keep track of multiple projects and exhibit sound judgment independently
Entrepreneurial, creative, and innovative spirit; comfortable with change, ambiguity, and risk in fast-paced environment
Advanced communication skills, both written and oral, to clearly and effectively communicate information to diverse audiences
Multicultural awareness and competence; ability to work in a diverse environment and serve constituents from a wide range of backgrounds
Experience and comfort with technology, social media, online career platforms, and digital communication
Familiarity with student identity development theories, career development theories, and racial/cultural/gender identity development theories. Willingness to learn these skills.
Knowledge of trends, issues, and opportunities in student development, career development, higher education, and the economy
Certification and Licenses:
- None
PREFERRED QUALIFICATIONS
Education and Experience:
- Graduate degree (Doctorate, or Master’s/Professional) preferred
Knowledge, Skills and Abilities:
Understanding of key career issues, trends, and opportunities that PhD students and postdocs of all disciplines face
Experience working with doctoral students and/or postdocs
Experience utilizing key career services software, including Handshake and PeopleGrove
Familiarity, experience, or certification in providing career assessment tools, such as CliftonStrengths, MBTI, and the Strong Interest Inventory
PHYSICAL REQUIREMENTS*:
Frequently sit, perform desk-based computer tasks
Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
This is a hybrid position requiring 2 days of onsite work per week and more as needed to meet student and departmental need
Able to work on evenings and weekends, as needed
The expected pay range for this position is $105,087 to $111,000 per annum. The actual pay will be pro-rated based on the 62% FTE.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply:
We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Part-time
Job Code: 7503
Employee Status: Regular
Grade: I
Requisition ID: 104848
Work Arrangement : Hybrid Eligible
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