Assistant Director of Finance and Operations (Hybrid Opportunity)

School of Humanities and Sciences, Stanford, California, United States

Administration

Post Date Aug 24, 2024

Requisition # 104375

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The integration of the practical knowledge of theater-making with the humanistic knowledge of the history and theory of performance is central to the vision of the Theater & Performance Studies Department (TAPS) at Stanford. At TAPS, theory and practice are inextricably linked and mutually reinforcing. We prepare our students to become scholar-artists fluent in both of these languages. If the idea of the scholar-artist is at the core of our department’s vision, then teaching is at the center of our mission. We teach graduate and undergraduate students in academic classes and seminars, in acting and dance studios, and by mentoring them in their creative work and scholarly research. Creating the context for probing dialogues and participatory experiences in our classes is essential to guiding students into discoveries of how the performing arts can be utilized as a fresh platform for illuminating pressing social issues and paths of change.

Position Summary: The Department of Theater and Performance Studies is seeking an Assistant Director of Finance and Operations. The Assistant Director of Finance & Operations will work under general supervision of the Director of Finance and Operations and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to finance and human resources – the ability to translate this information into operational successes will be critical. This position will provide high-quality financial and administrative support to faculty, staff and graduate students as the department’s subject matter expert in finance and administrative policies, processes and systems.

This is a 100% FTE, continuing position exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

To be considered, please submit a cover letter, resume, and online application.

CORE DUTIES:

Independently implement, administer, and evaluate day-to-day activities of the unit, function, or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the program's goals.

Collect and analyze data; create reports; review and explain trends; formulate and evaluate alternative solutions and or recommendations to achieve the goals of the program or function.

Analyze and interpret policies; develop, revise and implement procedures for programs or function.

Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources a provide information and or training. May also represent the program or function to extend internal stakeholders and constituencies.

Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and / or conferences.

May participate in the development of budgets and monitor and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

May direct staff to perform various tasks and assignments.

May also supervise staff.

Other duties may also be assigned.

EDUCATION AND EXPERIENCE:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

Demonstrated ability to prioritize own work and multi-task.

Demonstrated excellent organizational skills.

Demonstrated ability to take initiative and ownership of projects.

Ability to communicate effectively both orally and in writing.

Ability to routinely and independently exercise sound judgment in making decisions.

Demonstrated experience working independently and as part of a team.

Relevant subject matter knowledge.

Ability to direct the work of others for jobs requiring supervision.

In addition, preferred requirements include :

Advanced proficiency in business applications, such as Microsoft Office.

Experience working with financial and HR systems.

Experience in understanding and applying policies and procedures in a college/university setting.

Knowledge of Generally Accepted Accounting Principles (GAAP).

As a department dedicated to diversity, equity and inclusion, we seek a candidate with experience engaging in marginalized communities, intersectionality and critical awareness of systemic oppression.

The expected pay range for this position is $69,100 to $120,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants

requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4121

• Employee Status: Regular

• Grade: H

• Requisition ID: 104375

• Work Arrangement : Hybrid Eligible