Pre-Award Research Administrator (Research Administrator 2/Two Year Fixed Term)

School of Medicine, Stanford, California, United States

Finance

Post Date Sep 11, 2024

Requisition # 104549

The Stanford Department of Neurology has been a center of excellence for more than four decades and supports one of the top research programs in the U.S. with over 200 faculty serving as leaders in the neurological sciences. The Stanford Department of Neurosurgery is consistently ranked among the best centers for neurosurgery in the nation with 60 faculty advancing the field in basic, translational, and clinical research.

The Departments of Neurology and Neurosurgery at Stanford University are seeking a highly motivated Research Administrator 2 (RA2) to support our faculty Principal Investigators (PIs) as they seek external research funding. This position is focused on pre-award administration and this person will play a critical role in advancing the departments’ research enterprise. This person will manage the preparation of complex research proposals, including grants, contracts, program projects, and cooperative agreements involving multiple PIs, multiple subaward sites, and varied cross-school initiatives. The RA2 will have a passion for supporting research, thrive on complexity, possess exceptional attention to detail, be adept in multitasking, and bring a resourceful and collaborative approach to the work. This person will also have excellent communication skills in order to advocate for PIs within Stanford’s diverse academic and medical community.

This is a 2-year fixed term position with the potential to extend.

Duties include*:

• Provide direction to faculty, postdocs and department administrators in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.

• Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

• Understanding of applicable federal regulations, sponsor requirements, and University policies such as OMB A-21, OMB A- 110, Cost Accounting Standards.

• Develop, prepare, and finalize project budgets, and provide budget justification.

• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, Research Management Group research groups, and other departments.

• Participate in contract closeout process; help PI with final reports and certificates. Work in partnership with the Research Management Group on final submission.

• Understand, apply, and advise on university and government policies for projects.

• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

• Participate in and contribute to process improvements.

• May participate as a mentor and provide cross-training as needed.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

• Complex proposal preparation experience in an academic environment

• Experience working with NIH, DoD, other non-profit sponsors, for-profit sponsors in research administration

• Experience managing multiple projects and timelines in a dynamic research setting

• Strong interpersonal skills

• Willingness to learn

• Extreme attention to detail

• Self-starter

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Basic knowledge of governmental regulations.

• Ability to understand, interpret, and communicate policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Ability to complete Cardinal Curriculum I and II within first year in role.

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Competency in project management.

• Extreme attention to detail.

• Ability to work well independently, but also to seek or offer assistance when needed.

• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

• Cardinal Curriculum I and II must be completed to remain in this position.

• Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $85,000.00 to $108,000.00 (within 10 Bay Area Counties) or $68,000.00 to $91,000.00 per annum (all other regions).

This role is open to candidates anywhere in the United States. Stanford University hasfive Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information

• Schedule: Full-time

• Job Code: 4482

• Employee Status: Fixed-Term

• Grade: H

• Requisition ID: 104549

• Work Arrangement : Remote Eligible