Recruitment Coordinator (1 year fixed term)

Residential & Dining Enterprises, Stanford, California, United States

Human Resources

Post Date Jun 11, 2024

Requisition # 103583

We are only considering applications from internal candidates for the first 10 days.

A BOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing high-quality services to students and other members of the university community. The department has an annual operating budget of over $350M, operates 24/7/365, and oversees a $3B asset portfolio comprising a 7 million sq. ft. physical plant across the campus. In autumn quarter of the 2021-22 academic year, R&DE will return to providing housing for over 13,000 students and dependents, serving meals at 17 dining halls, 12 retail locations, and operating athletic concessions and conference operations. Additionally, R&DE comprises 900 FTE staff in the following divisions: Student Housing Operations, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, Maintenance Operations and Capital Projects, and a team of R&DE strategic business partners: Finance & Administration, Information Technology, Human Resources, and Strategic Communications.

“Students (Customers) First” is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE,“Excellence is defined by aligning our strategic goals and performance with our vision.”

This role is currently designated as hybrid and may provide incumbents with flexibility for partial telecommuting.

JOB PURPOSE:

Provide candidate coordination support for senior level employment representatives by implementing candidate sourcing and job posting/advertising strategies, reviewing resumes, screening candidates, and conducting and scheduling interviews. Collect, report, and analyze data related to organizational performance metrics as required by regulatory mandate.

CORE DUTIES:

• Support senior level employment representatives in the execution of standard aspects of recruiting, including developing candidate pools, evaluating resumes, screening candidates, scheduling interviews, interviewing candidates, sharing candidate pools, and managing referrals.

• Recruit for job families and build talent pipelines.

• Develop applicant pools continuously using advanced web-based recruitment methodologies, including Internet, database, and social network searches.

• Complete weekly/monthly/ad hoc reporting on recruiting and employment activity.

• Refer searches to external employment agencies and manage vendors, as needed.

• Maintain and/or update department websites.

• Ensure accurate and complete documentation is maintained concerning all phases of the recruitment process, including equal employment opportunity statistics, and is in compliance with state and federal laws, contractual obligations, and university guidelines.

• Assist with job fair coordination (virtual or in person), as needed.

• Maintain reports and metrics to track and measure success of the function.

• Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.

• Maintain personnel and human resources related files.

• Provide general administrative support for human resources staff.

Education & Experience:

Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Excellent oral, written, interpersonal, and customer service skills.

• Well-developed interviewing skills.

• Working knowledge of state and federal employment laws applicable to the hiring of employees, including affirmative action and equal employment opportunity requirements.

• Demonstrated experience with web-based systems and recruiting sources, including the internet, social media, warm/cold calling, referrals, events, networking, publications, industry groups/associations, and job fairs.

• Knowledge of applicant tracking systems and Microsoft Office Suite.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.

• Frequently sit, use a telephone.

• Occasionally stand/walk, grasp lightly/fine manipulation, lift/carry/push/pull objects that weigh 11-20 pounds.

• Rarely writing by hand, sort/file paperwork or parts.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• Occasional travel.

• Flexible work hours including weekends and evenings.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $31.25 to $33.65 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

Employees may also perform other duties as assigned. Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4690

• Employee Status: Fixed-Term

• Grade: G

• Requisition ID: 103583

• Work Arrangement : Hybrid Eligible