Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Ten (10) years of full-time progressively responsible professional-level experience in procurement, strategic sourcing, and/or accounts payable. Knowledge of supply chain routines. Proficiency with Microsoft Office Suite and eProcurement systems. Experience training staff and giving presentations.Preferred Qualifications:
Advanced degree (foreign equivalent or higher). Additional years (11+) of experience working in procurement, strategic sourcing, and/or accounts payable. Experience with Property Control and/or mail services. Union experience.Brief Description of Duties:
The Associate Vice President of Procurement is responsible for the management of all procurement activities, including strategic sourcing, procure-to-pay processes, and utilization of technology systems such as Jagger, ERP, Concur, and other relevant platforms. Additionally, this role integrates artificial intelligence, specifically Robotics Process Automation (RPA), into procurement operations to enhance efficiency and accuracy. This position oversees procurement receipt, delivery, and subsequent payments of all goods and services for all State appropriated and Research funds totaling over $200 million annually. This includes direct administration of Campus State purchasing and Research Purchasing, contract development and negotiation, accounts payable (for both campus and medical center) and Receiving and Mail Services. This role oversees intricate purchasing, payable, receiving, mail, and property control operations, with a focus on delivering exceptional customer service to the campus community. The Associate Vice President formulates departmental goals and objectives, sets performance standards, and communicates guiding principles. Monitoring employee development and training, the Associate VP ensures that management personnel receive appropriate direction, fostering high morale through participation management principles. Building and sustaining a robust procurement team, the Associate VP ensures seamless daily operations, exceptional customer service, and value delivery. This position requires strong leadership, strategic thinking, and the ability to leverage technology and artificial intelligence to optimize procurement operations and drive cost savings. The successful candidate will be adept at fostering collaboration, maintaining compliance, and enhancing customer service across the university community.

• Direct Daily Operations:
• Lead the daily operations of University Accounts Payable, Purchasing, Central Receiving, Mail Services, and Property Control offices, which includes the achievement of the overall purpose of the departments' functions and activities of 100+ member staff funded from various funding sources.
• The Associate Vice President will spearhead future enhancements to our Jaggaer system, particularly focusing on optimizing the Contract Management and Strategic Sourcing modules.
• They will drive the expansion of Jaggaer and Concur utilization across all university entities, including local foundations and auxiliary services, to streamline procurement processes campus wide.
• The Associate Vice President will lead the implementation of Artificial Intelligence (AI) and Robotic Process Automation (RPA) tools within procurement operations, leveraging cutting-edge technology to enhance efficiency, accuracy, and decision-making capabilities.
• Develop, enforce, and implement policies and procedures to improve departmental operations and effectiveness.
• Manage departmental budget planning and implementation across multiple funds, including State, Research, Long Island State Veterans Home, Hospital, and DIFR. Make recommendations to the VP of Finance and Divisional Business Coordinator for maximizing budgets based on projections, forecasting, spending plans, and efforts.
• Supervise the enhancement and fine-tuning of computerized systems to improve coordination and functionality among purchasing, accounts payable, and receiving departments.
• Responsible for ensuring compliance with SUNY Central administration, Research Foundation, State and Federal rules, regulations, and guidelines relating to the procurement of goods and services.

• Committees:
• Formulate and lead committees to align processes, identify cost savings opportunities, and prioritize initiatives. This will include initiatives such as generating a series of ideas to develop priorities and determine the next steps.
• Committee work on SUNY Wide Jaggaer implementation, SUNY Wide Strategic Sourcing, National Association of Education Procurement.
• Responsible for streamlining the involved processes, developing the application configuration and structure, establishing coding to operate Procurement and Accounts Payable in an all-funds environment: Research Foundation and State.
• Develop negotiation strategies to yield cost savings and align with university budget goals.
• Develop and implement negotiation strategies in all areas that effectively yield cost savings and promote fiscal practices that align with university and departmental budget goals, overseeing Strategic Sourcing staff activities.

• Assessment:
• Assess the Procurement Department's vision, mission, and objectives to support Stony Brook University's growth.
• Enhance and improve the comprehensive procurement metrics dashboard to monitor service level goals, key performance indicators, and customer satisfaction criteria for procurement operations and strategic sourcing.
• Evaluate staffing needs and develop a plan for professional training and development, restructuring departments as necessary to improve efficiency.

• Strategic Relationships and Customer Service:
• Maintain close contact with campus clients, vendors, Research Foundation officials, and state entities to address issues and enhance partnerships.
• Enhance internal partnerships with corollary business operations within the University.
• Establish internal guidelines for prompt payment compliance and improve communication and customer service.
• Prepare proposals, analyses, and reports to allow business activities of the campus to become proactive in their operations as directed by the VP for Finance and Administration.
• Ensure the State's online local petty cash system payment operations, which updates both vendors' travel reimbursements, is functioning on a high level of efficiency.

• Compliance:
• Ensure compliance with SUNY Flexibility guidelines, state, Research Foundation, university, and federal regulations governing procurement activities.
• Partner with the Chief Diversity Officer to promote MWBE and small business participation in procurement processes. Comply with University purchase goals, develop action plans and measure performance goals.
• Oversee competitive bidding processes and ensure adherence to State of New York Finance Law regulations payments to vendors and university personnel.
• Facilitates discussion of proposed purchases with administrative and academic officers and staff, ensuring appropriate University participation and compliance.
• Ensure compliance with NYS/Research Foundation regulations governing payments to vendors and University personnel. Ensure that these regulations are effectively communicated to the University community.

• Training Programs:
• Develop and implement training programs for the procurement team and university departments.
• Responsible for operating, maintaining, and training users on the day-to-day operation of procurement systems.
• Manage procurement policies and procedures to enhance organizational value and efficiency.
• Regularly communicate with campus departments regarding procurement policies and seek recommendations for improvement. Develop and implement training programs for the procurement team and University departments.

• Policies and Procedures:
• Implement, interpret, and disseminate travel policies and procedures directed by the Office of the State Comptroller and Research Foundation of SUNY.
• Direct the operation of the University's timely reimbursement for employee and non-employee travel expenses.
• Improve Revocable permit processes for the campus.

• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a Management Confidential position. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.For this position, we are unable to sponsor candidates for work visas.Resume/CV and cover letter should be included with the online application.If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit .In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed.Visit our page to learn about the total rewards we offer.