Job Information
Stony Brook Medicine (Stony Brook University Hospital) TH Instructional Support Assistant - Laboratory Administration Office in Stony Brook, New York
Position Summary
The TH Instructional Support Assistant is a valuable member of our team, who will be responsible for administrative and quality assurance support functions for the Laboratory Administrative Office. The office centralizes Regulatory, Human Resources, Quality Assurance, Legal and Fiscal functions for the Department of Laboratories. These functions are critical for the ongoing clinical laboratory permitting processes so it may continue to act as the Clinical Laboratory for Stony Brook University Hospital. Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.
Duties
Duties of the Instructional Support Assistant per-diem will include but are not limited to:
- Under the direction of the Laboratory Quality Systems Manager, complete the Excel spreadsheets crosswalks comparing the most current CAP and NYS DOH CLEP checklists (common and general) to the previous checklists noting the new additions/revisions and the necessary policy/procedural changes for implementation to meet these new/changed regulations.
- Assists the Quality Systems Manager with revisions to the Provision of Care Policies and Procedures. Facilitate updates/revisions of polices working with the appropriate contact person as needed. Identifying any updates/revisions to be discussed and approved during Administrative Policy and Procedure Committee meetings monthly.
- Under the direction of the Laboratory Quality Systems Manager, assists in coordination of the Mock Inspection program in all laboratories to insure all labs are in compliance with NYS DOH Standards and CAP checklists. This is key to ongoing preparation for laboratory inspections and to the maintenance of compliance with the most current standards and regulations.
- Sorting and distribution of inter-office mail
- Tracks and files all personnel documents e.g., licensures, performance programs, evaluations per established SBUH Policies & Procedures
- Assist with the preparation of various reports, presentation for the Laboratory Administrative Office.
- Performs other office support and administrative duties as assigned.
Required:
- Associate degree.
- Experience in an administrative capacity in healthcare or congregate care setting.
- Competency with computer applications, e.g., Microsoft Office (word, excel and PowerPoint).
- Excellent interpersonal and written skills. Candidate must be able to think tactically and strategically.
Preferred:
- Enrolled in Clinical Laboratory Science Program or NYSED licensed Clinical Laboratory Technician
- Knowledge in the laboratory regulatory agencies such as NYSED, NYSDOH CLEP, CAP, FDA, ASHI etc. regulatory agency standards. Knowledge of quality assurance functions.
Special Notes: Resume/CV should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
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- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
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PER DIEM
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $
The above salary range (or hiring range) represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Minimum Salary: 21.42 Maximum Salary: 21.42 Salary Unit: Hourly