Description

We are offering an employment opportunity for a detail-oriented Administrative Assistant in Stuart, Florida. The role primarily involves processing documents, coordinating production, and providing support to both domestic and international clients. This position is within the industry of customer service and requires proficiency in Microsoft Office and Adobe Acrobat.

Responsibilities:

• Efficiently process documents according to established procedures.

• Support the development and collection of boilerplate materials.

• Perform first-pass and final document formatting, content review, document printing, final assembly, and delivery of proposals in accordance with corporate protocols.

• Provide support to internal clients regarding proposal and HSSE requirements.

• Work collaboratively with a team with minimal oversight.

• Prioritize work under short deadlines, including occasionally working extra and flexible hours.

• Utilize advanced skills in Microsoft Word and Adobe Acrobat for document formatting and organization.

• Provide support to the Document Production supervisor during critical deadline-driven conditions.

• Engage in other related duties as assigned.

Requirements • Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word

• Previous experience in customer service roles

• Ability to handle inbound and outbound calls efficiently

• Strong data entry skills with attention to detail and accuracy

• Excellent written and verbal communication skills for email correspondence

• Ability to schedule appointments and manage calendars

• Experience in production coordination

• Ability to multitask and prioritize work as needed

• Strong organizational skills with a problem-solving attitude

• Ability to work independently with minimal supervision

• High level of discretion and judgement in handling confidential information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .