Description

JOB OVERVIEW : Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures. Assist in reconciling open account status and maintain General Cashier Summary.

REPORTS TO : Director of Finance/Controller

ESSENTIAL JOB FUNCTIONS :

1. Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.

2. Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

3. Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.

4. Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

5. Handle all vendor inquiries and reconcile vendor statements.

6. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.

7. Comply with attendance rules and be available to work on a regular basis.

8. Assist in reconciling open account status items.

9. Input General Cashier Summary and maintain the binder.

10. Process and follow up on all returned checks accepted as cash payments.

11. Sort and verify accuracy of Night Audit work (primarily receivables) i.e. including reconciliation of banquet check extensions, coding of banquets at cost,review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.

12. Perform follow-up billing and credit collection documentation and inform Director of Finance of any potential uncollectible accounts.

13. Assist in reconciling open account status items.

14. Perform any other job related duties as assigned.

15. Must maintain confidentiality at all times.

REQUIRED SKILLS AND ABILITIES:

Must have the ability to communicate in English. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Strong organizational skills with attention to detail. Ability to compile facts and figures. Ability to operate personal computer and calculator. Telephone etiquette skills needed.

We are an equal opportunity employer.

Qualifications

Experience

Required

• 1-3 year: Experience with accounting principles, AR/AP invoicing , and office work preferred

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)