Location: Syracuse, NY Category: Research Foundation Posted On: Wed Nov 13 2024 Job Description:

Title: Senior Administrative Assistant

Unit: Office of Research Programs (ORP)

Salary: $50,000 - $53,000 annual DOQ

Brief description of duties: This position provides administrative and secretarial support to the Vice President for Research (VPR) and the Office of Research Programs team with various tasks including:

Administrative Support

• Performs a variety of activities in support of ORP functional areas such as proposal submission, finance, purchasing and human resources

• Assist department staff with grant proposal preparation as needed

• Works with SUNY Research Foundation business systems to generate queries and reports

• Analyzes and summarizes data using Excel

• Provides general administrative support to VPR, including scheduling, email management, and written communications on behalf of the VPR

• Responsible for reception of guest walk-ins and incoming phone calls

Office Management

• Hire and supervise student work-study staff

• Maintain office supply inventory

• Manage office procurement card and procurement card reconciliation

• Manage department communications for VPR and staff

Program Support

• Support the administration of a variety of internal and external award programs, workshops, and campus research visibility activities

• Liaison with the Office of Communications regarding research outreach, press releases, and managing the ORP social media accounts

• Administrative coordination between VPR and research-related compliance and governance committees

• Provide other program support as directed

  Job Requirements:

Required Qualifications: Minimum of 3 years progressive experience in an office setting or a combination of higher education and experience. Advanced skills with complex computer applications (Microsoft products and software, e.g. Outlook, MS Teams, Word, Excel). Highly organized and detail oriented, strong communicator (verbal and written), efficient at managing time, customer focused, technologically savvy, problem solver.

Additional Information:

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php https://www.esf.edu/safety/annual-security-reports.php

SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.php

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.