Location: Syracuse, NY Category: Research Foundation Posted On: Fri Nov 22 2024 Job Description:

Title: Clerical Specialist II

Unit: Office of Research Programs (ORP)

Salary: $49,000 - $51,000 annual DOQ

Brief description of duties: Travel and Payments Specialist as follows:

• Independently audit Research Foundation and College Foundation paper and electronic travel reimbursement requests from all travelers and all departments in a timely manner

• Maintain a thorough knowledge of RF travel rules and policies

• Provide excellent customer service while serving as reference source (in person, phone and written) for faculty, staff, students and outside agencies

• Communicate RF travel policies, procedures and guidelines to ESF personnel through large and small group and individual training, and through written and verbal communication with faculty and staff

• Follow up as needed on travel arrangements or reimbursement requests that do not conform with RF policy

• Assist and back up the Administrative Staff Assistant as needed with processing of travel payments through the Oracle Accounts Payable module

• Act as point of contact for all third-party RF Contract Travel vendors

• Track open items related to travel and follow up for resolution

• Serve as RF Travel Card Issuer and Fuel Card Administrator, including preparing allocation of charges and all training of new and existing cardholders

• Reconcile and track RF Purchasing Card program

• Backup for and assist the Administrative Staff Assistant with vendor payment processing as needed

• Ensure that the travel reimbursement process is documented on the Research Division's website and other key publishing sites.

• Identify process improvement opportunities to support expense report processing efficiencies including electronic submission of expense reports, increase use of travel cards, updates to paper and electronic forms.

• Duties and responsibilities are not limited to the above position description

  Job Requirements:

Required Qualifications:

• Minimum of 3 years progressive experience in an office setting or a combination of higher education and experience

• Must be highly organized, detail oriented and able to follow up with stakeholders to ensure approvals are obtained and processes are completed

• Strong written and verbal communication skills

• Customer-service oriented with the ability to work within a team and multitask in a fast paced, deadline-driven environment

• Ability to identify, research and resolve problems, and follow-through on tasks with moderate direction

• Demonstrated proficiency with Microsoft Word and Excel

Preferred Qualifications:

• Knowledge of Oracle Business Systems and Oracle BI Reporting

• Experience with travel expenses processing

• Experience with Accounts Payable

• Experience in requesting, collecting and organizing business-related information from large groups of non-business-oriented individuals (e.g. College faculty)

• Experience collecting, analyzing and reporting on large financial data sets

  Additional Information:

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php https://www.esf.edu/safety/annual-security-reports.php

SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.php

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.