Position Information Position Title Program Coordinator Working Title Location Olympia EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505. Union Represented Yes Overtime Eligible Yes Monthly FTE 1.0 Salary Step (minimum monthly amount) $3,513.00 Salary Step (maximum monthly amount) $4,681.00 Cyclic Position No Cyclic Details n/a Project Position Yes End Date 08/31/2027 Special Note This is a full-time, overtime eligible, grant-funded project position with the TRiO Upward Bound Clover Park programs within the Student Engagement, Equity, and Support (SEES) division located on the Olympia campus of The Evergreen State College. This project position is funded through August 31, 2027 and may be extended depending on continued grant funding. Position Purpose Under the supervision of the Program Support Supervisor 1 and direction of the Project Director, this position is responsible for the daily administrative support for assigned grants, entering participant information into database, processing applications, producing program materials, and reconciling budgets and database maintenance to ensure compliance with the Annual Performance Report submitted to the Department of Education. TRiO Program Description TRiO programs are U.S. Department of Education funded programs designed to graduate students from postsecondary education within six years of entrance. These programs are geared towards students who are historically underserved in postsecondary education, including students from low-income backgrounds, first generation college students and/or students with documented disabilities. The programs provide academic support and opportunities to students attending Clover Park High School. Nature and Scope Essential Functions Monitor program budget expenditures and reconcile and balance Upward Bound budget(s) in Excel from college's monthly budget runs. Properly code, enter expense descriptions, and organize all Procurement card (P card) and Travel card purchases into the JP Morgan system. Print P card and Travel card Statements monthly and reconcile all charges with appropriate receipts. Make bus transportation schedule and arrangements for program related events and field trips Make travel arrangements for program staff conferences and training, including processing Travel Authorities, Travel Advances, flight arrangements and hotel arrangements; reconcile and process all trip related advances and expenses after each event. Prepare and process student stipends. Ensure that assigned Upward Bound activities are in place, properly scheduled, and monitored to ensure compliance with federal grant guidelines, rules, and regulations. Independently screen student applications to determine their eligibility for Upward Bound Services. Support the grants by adhering to administrative procedures that facilitate accurate tracking of participants' academic and personal development needs as they progress through the program. Perform weekly data entry to ensure all program information including field trips, stipends, events, attendance, and participant data is entered into Blumen and review for accuracy. Enter