ADMINISTRATIVE ASSISTANT I - 48006157

Date: Jun 19, 2024

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 831758

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT I - 48006157

Pay Plan: Temp

Position Number: 48006157

Salary: $15.75 Hourly

Posting Closing Date: 07/03/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Florida Department of Education

Bureau of General Services

Location: Tallahassee Turlington Building

Administrative Assistant I - OPS

Position Number: 48006157

Salary Range: $15.75 – $17.33 Hourly

SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY

Our Organization and Mission

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

Office Contact

Marlon Portillo, 850-245-1887

Job Description

This position acts as the assistant to the director of the property section and supports the property section’s staff through a wide variety of administrative tasks.

Performs office work directly related to the property section and general business operations which are complex in nature and are not limited to the following; reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures as needed, supporting the coordination of office moves and cubicle modifications projects, receiving supply store requests from customers, and supporting the property section training program for inventory custodians and custodian delegates. Assists Property manager, property director and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems.

Duties and Responsibilities

Assists in the coordination of administrative tasks and assignments which are complex in nature which include, but may not be limited to: assisting the property manager, surplus property manager, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems, supporting the coordination of Vocational Rehabilitation office moves and cubicle modifications projects, receiving supply store requests from Vocational Rehabilitation customers, and supporting the property section training program for Vocational Rehabilitation inventory custodians and custodian delegates. Assist General Services answer incoming calls. The employee is expected to schedule and coordinate office meetings, ensure timely procurement of goods and services through My Florida Market Place, ensure goods and services are received, and payments are processed in a timely manner. Employee prepares correspondence, maintains office filing system and supplies, and prepares and disseminates materials in support of training and other activities. The incumbent will assist the property director and other general services property section staff and will provide administrative support for bureau functions.

Who We’re Looking For

The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions.

Attendance is an essential function of this position. The employee must interact courteously with others and contribute to teamwork and productivity through training and communication, interpersonal interactions, and prioritization of work involving section staff, bureau/division support staff, and other support personnel within the department. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Knowledge, Skills, and Abilities

Working knowledge of Windows XP and Microsoft Office

Ability to use a personal computer.

Knowledge of administrative and office principles and practices.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

A valid Florida Driver’s License is required.

High School Diploma

APPLICATION INFORMATION & REQUIREMENTS

• Work History (entered with the most recent/current listed first:

• Any and all State of Florida jobs

• Any and all Florida University jobs

• All periods of employment

• Periods of unemployment

• Gaps 3 months or more*

• Education

• Volunteer Experience

• Include supervisor names and phone numbers including current place of employment.

• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.

• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).

• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

• All documentation is due by the close of the vacancy announcement.

  If you experience problems applying online, please call the People First Service Center at (877) 562-7287

  WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

  • State Group Insurance coverage options+

(health, life, dental, vision, and other supplemental option)

• Retirement plan options, including employer contributions (www.myfrs.com)

• Nine paid holidays and a Personal Holiday each year

  • Annual and Sick Leave Benefits

• Student Loan Forgiveness Program (Eligibility required)

  • Flexible Spending Accounts

• Tuition Fee Waivers (Accepted by major Florida colleges/universities)

  • Ongoing comprehensive training provided

  • Career Growth

  • Highly skilled, professional environment

  *Maternity and Parental Leave Benefits

  For a more complete list of benefits, visit www.mybenefits.myflorida.com.

• We care about the success of our employees.

  • We care about the success of our clients.

• We are always improving our technology, our tools, our customer’s experiences and ourselves.

  • A rewarding experience for reliable, compassionate and professional employees.

  BACKGROUND SCREENING REQUIREMENT

  It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

  SPECIAL REQUIREMENTS:

  You will be required to provide your Social Security Number to conduct required verifications.

  Selective Services System (SSS)

  Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Social Security website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market:Tallahassee