JUSTICE ADMINISTRATIVE COMMISSION- DIRECTOR OF PROJECT MANAGEMENT-21016219

Date: Nov 6, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 840822

Agency: Justice Administrative Commission

Working Title: JUSTICE ADMINISTRATIVE COMMISSION- DIRECTOR OF PROJECT MANAGEMENT-21016219

Pay Plan: Justice Admin Comm.

Position Number: 21016219

Salary: $80,000.00 - $100,000.00

Posting Closing Date: 11/19/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Our Organization:

The Justice Administrative Commission (JAC) serves Florida’s State Attorneys, Public Defenders, Criminal Conflict and Civil Regional Counsels, Capital Collateral Regional Counsels, and the Statewide Guardian ad Litem Office. JAC assists these offices with the State’s accounting, budget, financial services, and human resources platforms. JAC also processes bills from private court-appointed attorneys and associated due process services vendors (e.g., court reporters, interpreters, investigators, and expert witnesses) representing indigent individuals throughout Florida. JAC hires great people from a wide variety of backgrounds to develop comprehensive solutions for those we serve.

The Work You Will Do:

The Executive Director seeks to fill the position of the Director of Project Management. This position will apply Project Management knowledge, skills, tools, and techniques to manage projects for the Justice Administrative Commission. The Director will:

• Initiate projects by working with the Sponsor to identify stakeholders, create a project charter, and define the scope of the project.

• Manage the Project Management lifecycle from beginning to end and communicate frequently with stakeholders and project teams to ensure stakeholder and project team buy-in and progress.

• Manage the relationships with relevant stakeholders.

• Create Project Management plans as defined in the Project Management Body of Knowledge (PMBOK) to assist in defining the project and track progress. Maintain comprehensive documentation.

• Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.

• Manage budgetary objectives and adjust project constraints based on financial analysis.

• Measure performance using appropriate project management tools and techniques. Develop and maintain spreadsheets, diagrams, and charts to be able to communicate progress to stakeholders.

• Ensure that all projects are delivered on time, within scope, and within budget.

• Report and escalate issues to management as needed.

• Work with Functional Managers and the Sponsor to coordinate internal resources and ensure they are available when needed.

• Establish and maintain JAC’s project management standards, standard operating procedures, and templates.

• Curate JAC’s project management central repository.

• Assist in procuring outside vendors. Meet with vendors to assess their progress and clarify specific requirements of each project.

• Use and continually develop leadership skills.

• Attend conferences and training as required to maintain proficiency.

• Perform other related duties as assigned.

  Knowledge, Skills, and Abilities Needed:

• Knowledge of Chapter 60.GG, Florida Administrative Code.

• Skilled in using project management templates provided by the Florida Digital Service.

• Knowledge of and the ability to apply the principles and practices to strategically align tasks and people with organizational goals and objectives.

• Skill in preparing clear and concise reports, policies, procedures, correspondences, and other written materials.

• Ability to communicate effectively verbally and in writing.

• Ability to perform assigned responsibilities with minimal to moderate supervision.

• Ability to establish and maintain effective working relationships.

• Ability to evaluate process effectiveness and develop change or alternatives.

• Ability to maintain and improve personal and team effectiveness, and foster change and creativity.

• Ability to meet project deadlines.

• Ability to prioritize, organize, and perform multiple work assignments simultaneously.

• Ability to review project work, quantities, costs, accuracy of specifications, completeness, and constructability.

• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

• Knowledge of data analysis techniques and methodology.

• Knowledge of the principles and practices of project planning, development, and evaluation.

• Ability to utilize conflict resolution skills.

  Minimum Qualifications:

  Minimum of six years of experience with project management.

  Education:

• A bachelor's degree in IT, computer science, business management, or a related field.

• Relevant project management-related experience.

• A Project Management Professional (PMP) certification is required.

  The Difference You Will Make:

  At JAC, you will use your critical thinking skills and insight to communicate, innovate, and enhance the services we offer to ensure that Florida’s judicial system operates at the highest level possible. To support employees, JAC offers opportunities for professional growth, including participation in FSU’s Certified Public Manager program, Six Sigma, and other relevant training. JAC also prides itself on providing state-of-the-art information technology equipment and a hybrid workplace.

  Benefits of Working for JAC:

  Working for JAC is more than a paycheck. JAC staff are eligible to attend various professional development opportunities.

  Pay and Benefits:

  For a full-time appointment, the salary range is $80,000–$100,000 annually, commensurate with experience.

  Your benefits are a significant part of your compensation. The total compensation package for a full-time position could be anywhere from $111,000 to $149,000 annually and includes your salary, insurance, retirement, paid leave, and holidays. For a more complete list of benefits, click https://www.mybenefits.myflorida.com/ .

  Work-Life Balance:

  JAC encourages employees to maintain a healthy work-life balance. Each month, management accrues 20 hours of annual leave and 8 hours and 40 minutes of sick leave. JAC prioritizes cross-training to allow employees to utilize the leave they’ve earned.

  Health Insurance:

  JAC employees enjoy top-tier benefits including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions totaling only $8 per month for individual coverage and $30 per month for family coverage.

  Retirement Options:

  JAC employees can select between the FRS pension and the FRS Investment Plan for their retirement.

  Where You Will Work:

  JAC’s office is located in downtown Tallahassee. Tallahassee, Florida’s Capital City, is lined with rolling hills, oak trees, and canopied roads and combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Close to Florida’s Gulf coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you are on the career ladder. For more information about Tallahassee, please visit: https://www.talchamber.com/visit-tallahassee/ .

  While this is an on-site position in Tallahassee, JAC employees enjoy a hybrid work environment allowing a partially remote work schedule after a minimum of six months working from the office and after successful completion of all relevant training. Continued remote work authorization thereafter is subject to the workload and needs of the office.

  How to Apply:

  Complete the online application through People First. This position alsorequiresthe submission of three additional items:

  (1) acover letter;

  (2) awriting sample;and,

  (3) aresume.

  The writing sample shall be a memorandum or similar document that demonstrates theapplicant’s original legal analysis. Please ensure that all submissions are in a readable format. Incomplete applications will not be considered. Only applications submitted online through the State of Florida People First website will be considered.

  If you are unsure if your documents have been properly submitted, contact People First directly at 1-877-562-7287.

  IMPORTANT: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32301

Nearest Major Market:Tallahassee