OPS PLANNER I - 64858512

Date: Sep 11, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 832136

Agency: Department of Health

Working Title: OPS PLANNER I - 64858512

Pay Plan: Temp

Position Number: 64858512

Salary: 50,058

Posting Closing Date: 09/24/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OPEN COMPETITIVE

This is a hightly responsible professional position reporting to the Marketing and Health Communications Manager. This position serves as the Contract Manager for the Program's media campaign and marketing services contract and requires excellent verbal and written communication skills, good organizational management skills, and the ability to work independently. This is a tobacco-free position.

Responsible for contract management of the assigned contract and performs contract management duties, including monitoring the contract budget; working with the Program Manager and Budget Manager on all budget approvals and encumbrances; maintaining updated forms and documents, managing all contract actions such as encumbrances and amendments, reviewing and processing of deliverables, and maintains the contract file.

Completes contract monitoring activities as required. Monitors all activities performed by the Vendor, in conjunction with the Marketing and Health Communications Manager, to ensure that tasks are completed within the standards set by the Department.

Conducts site visits performs an onsite or desk audit each contract term to verify the accuracy of vendor statements, justification, financial or personnel records to ensure proper usage of state funds. Initiates corrective action to ensure contract compliance as needed. Performs Programmatic Monitoring to review, evaluate and validate the providers actual performance compared to the specific program goals and outcomes required by the contract.

Reviews and processes invoices, submitted by the vendor, into the designated invoice submission and tracking system once contract deliverables have been satisfactorily completed, and acts as the Department’s liaison in all disputes with the Vendor denying or reducing payment, if appropriate .

Uploads contract actions into the Florida Accountability Contract Tracking System (FACTS). Processes all requests in the designated Contract system/portal for payments.

Performs Annual Contract Monitoring Plans to provide a summary of the planned monitoring activities are being performed. Perform a Risk Assessment to assist with the development of an achievable monitoring plan.

Records all verbal and written communication regarding the contract and maintains both a paper and electronic contract file. Also ensures the Contract Administration and Oversight electronic contract file remains up to date. Maintains adequate contract manager file documentation for review at least every six months .

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

2585 Merchants Row, Tallahassee, Fl. 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)

• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)

• Workers’ Compensation (mandatory, if needed)

• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

• Deferred Compensation (voluntary)

• Employee Assistance Program (voluntary)

• And more!

  For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

  Please be advised:

  Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

  This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

  The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

  Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

  Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee