ADMINISTRATIVE ASSISTANT II - 79000156

Date: Nov 4, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 840688

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79000156

Pay Plan: Career Service

Position Number: 79000156

Salary: $1,458.61 Biweekly

Posting Closing Date: 11/14/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO

Administrative Assistant II

Position Number: 79000156

Hiring Salary: $1,458.61 Biweekly

ANTICIPATED VACANCY

OPEN COMPETITIVE ANNOUNCEMENT

*Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. *

Our Organization and Mission:

The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 330 personnel fulfilling the regulatory obligations of the division throughout the state.

The Work You Will Do:

This is a highly responsible position within the Bureau of Law Enforcement. If you are seeking a challenging and important position, this is a great opportunity. While this position handles the routine administrative duties of an administrative assistant, you will also work directly with law enforcement officers as a processor of criminal and administrative cases. You will also be required to digitally upload license applications taken from the public as needed. The Bureau’s cases and license processing have statutory timelines therefore the ability to organize and triage assignments is mandatory for success.

Your Specific Responsibilities:

This is aCareer Serviceposition assigned to the Tampa Office Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement. Primary duties include:

• Conducts daily administrative functions including: copying, faxing, organizing, and maintaining records.

• Performs functions requiring independent decision-making and planning of administrative priorities.

• Prepares reports and correspondence using Microsoft Word & Excel.

• Processes and distributes all mail.

• Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees.

• Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition

  Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.

• Knowledge of office procedures and practices.

• Knowledge of the methods of data collection.

• Knowledge of the principles and techniques of effective communication.

• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.

• Prepares correspondence and administrative reports.

• Understands and applies applicable rules, regulations, policies, and procedures.

• Utilizes problem-solving techniques.

• Works independently.

• Plans, organizes and coordinates work assignments.

• Communicates effectively.

• Establishes and maintains effective working relationships with others.

  Minimum Requirements :

• Two (2) years of clerical, secretarial, or administrative experience is required.

• One year of experience working with Microsoft Word is required.

• One year of experience working with Microsoft Excel is required.

  Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills, and abilities must also be clearly disclosed on the State of Florida Employment Application.

  Preferred :

• Preference will be given to candidates who possess experience working in a law enforcement agency or confidential environment.

• Preference will be given to candidates with an associate degree or higher.

• Preference will be awarded to bilingual applicants.

  The Benefits of Working for the State of Florida:

  “ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.

• Nine annual paid holidays and one personal holiday

• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida

• Ability to earn up to 104 hours of paid sick leave annually.

• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.

• The State of Florida provides a $25,000 life insurance policy to eligible employees.

• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.

• Tax deferred medical and childcare reimbursement accounts are available.

• Tuition waiver program to attend an approved State of Florida College or University

  For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

  *Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *

  Position Notes:

• This advertisement may be used to fill current and future vacancies within the Tampa Office for up to six months from date of closing.

  Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

  NOTE : This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

  For additional information, please contact Ms. Ashton Fallis at Ashton.fallis@myfloridalicense.com .

  Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

  The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

  Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

  SPECIAL REMINDERS:

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

  The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

  A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

  The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TAMPA, FL, US, 33602 TAMPA, FL, US, 33604 TAMPA, FL, US, 33605 TAMPA, FL, US, 33606 TAMPA, FL, US, 33607 TAMPA, FL, US, 33609 TAMPA, FL, US, 33610 TAMPA, FL, US, 33611 TAMPA, FL, US, 33612 TAMPA, FL, US, 33613 TAMPA, FL, US, 33614 TAMPA, FL, US, 33615 TAMPA, FL, US, 33616 TAMPA, FL, US, 33617 TAMPA, FL, US, 33618 TAMPA, FL, US, 33619 TAMPA, FL, US, 33620 TAMPA, FL, US, 33625 TAMPA, FL, US, 33626 TAMPA, FL, US, 33634 TAMPA, FL, US, 33637 TAMPA, FL, US, 33672 TAMPA, FL, US, 33680 TAMPA, FL, US, 34748

Nearest Major Market:Tampa