This position is with Rizzetta & Company, Inc. who is an affiliate of FirstService Residential Florida, Inc.

The Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.

Essential Functions

• Transcribe monthly meeting minutes.
• Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
• Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
• Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
• Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.
• Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).
• Manage digital district files (set up new ones, maintain existing ones).
• Interact and assist clients and District staff with administrative needs.
• Non-essential duties include other job-related duties as assigned.

Education Required

• High School diploma or GED.

Experience

• Required minimum of two (2) years office work experience. Preferred - property management experience preferred. Job Knowledge
• Knowledge and application of Microsoft Word, Outlook and Excel is required.
• Knowledge of Community Development Districts desired. Job Skills
• Ability to work independently in a fast-paced environment.
• Ability to coordinate/manage multiple projects at the same time.
• Ability to interact and communicate effectively with colleagues and clients at all professional levels.
• Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
• Demonstrates a commitment to the company’s philosophy of high quality, professionalism, and organizational culture.

Work Environment

Professional office environment.

Physical Demands

Physical demands are essentially those of sedentary work.

EEO Statement

Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.”

Disclaimer

This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

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