Administrative Assistant

Office or Project Location Tamuning, Guam

Company Black Construction Corporation

Job Code 2446

Black Construction, a Tutor Perini Company, is seekinga Administrative Assistant to join our office in Guam .

About Black Construction :

ON TRACK WITH BLACK

Black Construction Corporation has a proud reputation as one of the largest and most experienced construction companies in the Western Pacific, with a long history of executing projects encompassing civil, mechanical, electrical, structural, architectural and multi-disciplined engineering.

We’re experts in regions — including Guam, the CNMI, Micronesia and the Philippines — where the climatic conditions increase the rigors of construction. We address these challenges with hard-earned experience and battle-tested best practices, executing projects successfully and on time. Clients benefit from our keen ability to manage and resource every aspect of a project in-house, from earthworks to advanced telecommunication installations.

Our customer relationships and significant level of repeat and referral business are indicative of how we execute for our clients. With our affiliates — E.E. Black Ltd and Black Micro Corporation — we work every day to earn the slogan on track with Black.

Extraordinary Projects need Exceptional Talent!

DESCRIPTON:

Perform traditional office duties and high level administrative functions in support of operations with ability to multi-task and work with a diverse group of people.

Tasks (Include, but not limited to, the following):

• Operate office equipment such as fax machines, copiers, scanners, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

• Answer telephones, direct calls, take messages, or transfer calls to appropriate individuals.

• Set up and maintain paper and electronic filing systems for records, inventory, mailing, database systems, correspondence, and other material.

• Compile, copy, sort file records for projects and other related activities

• Review files, records, and other documents to obtain information to respond to requests.

• Locate and attach appropriate files to incoming correspondence requiring replies.

• Project Preparation to include base pass processing, coordination of required training, coordination of supplies, required signs, etc. for project sites .

• Binder Preparation for all certificates, submittals, reports, daily report, weekly meetings and other related documents.

• Light to heavy printing for quality control plans, documents, drawings, etc., for jobs

• Heavy reproduction and distribution of manuals and binders.

• Review work done by others to check for correct spelling and grammar, ensure that company formats are followed, and recommend revisions.

QUALIFICATIONS / SKILLS:

• Due to the high degree of interaction with the team, supervisors, management and peers, you are expected to have excellent interpersonal communication skills, both written and verbal.

• Must be proficient in oral comprehension, oral expression and written comprehension

• Must have strong knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.

• Deadlines are important, therefore, you must be detail oriented, have the ability to multi-task, prioritize, and exercise time management to ensure that multiple deadlines are met.

• Must be computer literate, proficient in word and excel

• Must be resourceful in gathering information by observing, receiving, and otherwise obtaining information from relevant sources.

• Must be proficient in documenting, recording, and processing information in written or electronic form as well as compiling, coding, categorizing, verifying information or data.

• Must be a team player with the ability to work with a diverse group of people.

• Must be able to work at respective project site location and office.

• Must be able to work fulltime which may include some evenings and weekends.

• Must have reliable transportation to and from work with a valid driver`s license.

EDUCATION AND EXPERIENCE:

• High School Diploma or its equivalent

• A minimum of two years` experience in providing strong administrative support for a diverse team of professionals and peers.

Equal Opportunity Employer