Description

We are offering a short term contract employment opportunity for a Project Event Coordinator in Tucson, Arizona. This role is crucial to the organization and planning of community events, as well as internal communication within our team. As a Project Coordinator, you will be tasked with a range of responsibilities that ensure the smooth execution of events and meetings.

Responsibilities:

• Facilitate the planning and execution of community meetings and events by providing essential support to the community relations team.

• Manage logistics for both in-person and virtual public meetings and events, including the coordination of meeting materials.

• Collaborate with internal teams to organize meeting locations and distribute meeting notices.

• Participate in meetings and events, including set-up, interacting with attendees, distributing materials, and managing post-event clean-up. Note that some events may occur outside of regular working hours or on weekends.

• Document interactions with interested parties for record-keeping and future reference.

• Oversee the routing and proofreading of marketing and internal documents to ensure accuracy and consistency.

• Generate minutes and summaries for meetings with clients, the public, and internal teams.

• Update and maintain company calendar as needed, and manage the creation and upkeep of forms and templates.

• Utilize skills in Event Management and Event Planning to ensure successful execution of community and corporate events.

• Leverage proficiency in Asana and Microsoft tools for effective project and task management.

Requirements • Demonstrated proficiency in Asana and Microsoft Office Suite.

• Proven experience in coordinating community, corporate, and marketing events.

• Solid understanding of event logistics including planning, management, and handling.

• Ability to coordinate a variety of events simultaneously.

• Experience in creating and managing event materials.

• Strong organizational skills to handle event coordination effectively.

• Excellent communication skills for effective interaction with all levels of the organization and external stakeholders.

• Ability to work independently and as part of a team.

• Demonstrated ability to handle high-stress situations and make decisions under pressure.

• Experience in managing vendors, timelines, and budgets for events.

• Ability to travel as required for event coordination and management.

• Ability to work outside of standard office hours, including evenings and weekends, as necessary for events.

• Strong problem-solving skills and the ability to adapt to changing circumstances quickly.

• Excellent attention to detail.

• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Technology Doesn't Change the World, People Do.®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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