Administrative Coordinator

LeoStella is a state-of-the-art small satellite design and manufacturing company based in the Seattle area. At LeoStella, we are redefining how high-quality satellite constellations are built at scale. Our focus is on developing and using intelligent and agile engineering and manufacturing processes to accelerate the development and production of small-sat constellations, all while lowering costs and increasing on-orbit capabilities.

The work we do at LeoStella is helping organizations and markets change the world by removing the barriers to building satellite constellations. This is an opportunity to join a collaborative, high performing team focused on changing the paradigm in satellite development and production!

Position Description:

LeoStella is seeking a dedicated and highly detail-oriented Administrative Coordinator to manage daily administrative functions and ensure the smooth operation of our office. The Administrative Coordinator will provide exceptional internal and external client services support various office needs and work closely with different departments to maintain efficient office operations.

Primary Responsibilities:

• Run daily office operations for our office in Tukwila

• Ensure the office workspace and common areas are clean, safe, and organized

• Greet visitors, candidates, and guests of the organization with warm hospitality and assist in completing guest registration process

• Partners with department leaders to support new hire orientation, including coordinating workspace, building access, and conducting facility tours

• Maintain NDA’s for visitors, vendors, and applicants

• Support executives through tasks as needed

• Oversee confidential materials, meetings, and schedules

• Collaborate with building management on facility related needs, including fire drills, repairs, and maintenance

• Facilitate the upkeep of office equipment, ensuring timely cleaning, maintenance, and repairs

• Provide clerical support when needed, including checking voicemails, sorting and distributing mail, and preparing documents

• Maintain office supply inventory and order new supplies as required to ensure smooth operations

• Coordinate catering services for office meetings, client visits, and company events, ensuring food preferences, dietary restrictions, and budgetary constraints are met

• Order and coordinate delivery of snacks, beverages, and kitchen supplies

• Assist in planning company local events, as needed

• Performs other related duties as assigned

  Schedule:

  This position is non-exempt hourly that follows a rotating schedule (9/80); however, this position may require work on the non-working Fridays and hours may be flexed.

• Week 1: 5 days per week, 8 hours per day (Monday to Friday, 8:00am-4:30pm)

• Week 2: 4 days per week, 10 hours per day (Monday to Thursday, 7:00am-5:30pm)

  Required Qualifications:

• High School Diploma, or equivalent

• 5+ years of administrative and clerical experience

• Proficient with Microsoft Office Suite, especially Outlook and calendar management

• Strong knowledge of office management procedures and best practices

• Excellent verbal and written communication skills

• Strong interpersonal and customer service skills, with a positive attitude and approachable demeanor

• Exceptional organizational skills and attention to detail

• Ability to prioritize and handle multiple assignments as well as take initiative to accomplish tasks

• Effective time management skills with a proven ability to meet deadlines

• Highly dependable, punctual, and responsible

• Ability to stand, squat, reach, and lift up to 35lbs

  Desired Qualifications:

• Associate’s degree in Office Administration

• Familiarity with safety regulations and workplace compliance

• 2+ years of event coordinating experience

• Previous experience in Aerospace or Space industry

  Compensation & Benefits:

• Compensation range is $24-32/hr + 10% target bonus

• Your level/title, base salary, and bonus will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

• Base salary is one part of your total rewards package - you may also be eligible for up to 10% potential bonuses. Additional employee benefits are detailed below as well.

• Employee Benefits include:

• Employer-paid Medical, Dental, Vision, basic and supplemental life insurance, short and long-term disability.

• 401(k) - matching 50% of contributions, up to 6% of your base salary

• Supplemental paid parental leave

• Paid Time Off and Flexible Schedule: You may accrue 156 hours of paid time off per year, in addition to 8 company holidays.  You may also have the choice to take Flexible Friday off every other week.

  Export Control Requirement:

  Due to applicable export control laws and regulations, all candidates must be a U.S. Person (U.S. Citizen or National U.S. Permanent Resident, or lawfully admitted into the U.W. as a refugee or granted asylum) or be approved for any required export authorization from the U.S. Department of State or U.S. Department of Commerce, as applicable.

  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.  EEO is the Law Poster (https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf) . 

  LeoStella participates in E-Verify. See  Link (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf)  for details.  See also Right to Work Statement in English and Spanish (https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf) .

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