Program Support Specialist 2 - Tysons, VA

ID 12730

Location Tysons, VA

Apply Now (https://phg.tbe.taleo.net/phg04/ats/careers/v2/applyRequisition?org=MCDEAN&cws=62&rid=12730)

Your Future at M.C. Dean

We're seeking people driven to excellence and inspired to have a meaningful impact powering, automating, integrating, and securing the world’s most critical infrastructure and facilities. This translates into fulfilling opportunities for employees driven to excel in a meaningful career. As an employee at M.C. Dean, you will join forces with more than 5,800 professionals who engineer and deploy automated, secure and resilient power and technology systems; and deliver the management platforms essential for long-term system sustainability. Together, we transform the way complex, large-scale systems are designed, delivered, and sustained–enhancing client outcomes, improving lives, and changing the world for the better.

We are seeking a Program Support Specialist 2 to join our Security and Electronic Systems (SES) business Unit. As part of (SES) Strategic Business Unit you will be part of a team that designs, engineers, integrates, operates and maintains electronic security services inclusive of intrusion detection, access control, biometric authentication, video surveillance, audio visual, it systems, perimeter defense and command and control systems for federal, local and commercial customers across high-growth markets.

Clearance/Citizen Type: Requires Secret Security Clearance.

Work Type: Full-time

What you’ll do:

• Security Administration Duties

• Manages the site access process for the Program Team

• Maintains personnel records including site access statuses, personnel paperwork, and badges. Includes Excel spreadsheets, file management, and email traffic.

• Sends new program personnel the site access paperwork packet.

• Works with new program personnel to complete the site access paperwork; includes virtual and in-person support as required.

• Updates the instructions sheets for site access paperwork.

• Reports daily and weekly on program personnel clearance status.

• Works with management to clear any road blocks related to site access or paperwork completion.

• Works closely with Government counterpart to maintain personnel records and keep up-to-date on site policy changes.

• Project Deliverable Duties

• Assist with preparation and submission of project deliverables.

• Maintain Program files, data, and deliverable archives.

• Maintain proposal, project and contractual documentation including contract repositories.

• Assist engineers with research or document creation questions.

• Update the team calendar with key dates.

• Ensure Program documentation meets the customer and Program standards.

• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.

• Assist with updating schedules, outlines, and templates for various types of proposal and project documentation.

• Develop and maintain tracking of project deliverable statuses

• Administrative Duties

• Record, edit, and revise weekly project meeting minutes documents each week.

• Document and accurately capture information from meetings, conversations, and presentations.

• Accurately capture conversations into written technical meeting minutes.

• Create graphics, figures, tables, and other presentation techniques to optimize impact of information provided.

• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.

• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.

• Assist Program Manager in preparation of monthly reports and other financial reports.

• Procurement Duties

• Maintain office supplies as needed.

• Act as a customer liaison and assist with new vendor setup.

• Receive material in the M.C. Dean procurement system as needed.

Key Requirements:

• High School/GED with 8+ years of relevant experience or 6+ years with an Associates degree or 2+ years of experience with a Bachelors degree.

• A minimum of 3 years of business experience with proven experience in a technical field

• Experience in professional writing, editing, and document production required.

• Excellent organizational skills and ability to work well under stress, despite numerous interruptions.

• Accuracy and attention to detail.

• Ability to work independently and resolve practical problems.

• Must be an effective leader with excellent written and oral communication skills.

• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.

• Must have strong multitasking skills.

• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.

• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Beneficial Skills:

• Microsoft SharePoint, Visio, and Project.

• Adobe software, including Acrobat Professional, Creative Suite

• Federal and DoD contract experience.

• Some U.S. Government acquisitions experience.

• Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).

• Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.

What we offer:

• A collaborative team inspired by the way engineering and innovation enhance customer outcomes, improve lives, and change the world for the better. We are driven by our core values of agility, expertise, and trust.

• An opportunity to lead and build a business with the support of an industry-leading firm that has been in business for 75 years.

• Investment in your skills and expertise through a combination of professional and technical training programs, including leadership training and tuition reimbursement.

• Open and transparent communication with senior leadership as well as local office management.

All information in this job posting has been designed to indicate the general nature of work to be performed. It is not designed to be all inclusive or be interpreted as a comprehensive inventory of all duties, responsibilities, knowledge, skills, abilities, and qualifications required of this position.

Abilities

• Exposure to computer screens for an extended period of time.

• Sitting for extended periods of time.

• Reach by extending hands or arms in any direction.

• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.

• Listen to and understand information and ideas presented through spoken words and sentences.

• Communicate information and ideas in speaking so others will understand.

• Read and understand information and ideas presented in writing.

• Apply general rules to specific problems to produce answers that make sense.

• Identify and understand the speech of another person.

Applicants for this position may be required to obtain or provide proof of flu shots or of other vaccinations depending on customer requirements and nature of the position or demonstrate a valid basis for exception.

EOE Minorities/Females/Protected Veterans/Disabled

VEVRAA Contractor