APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Biochemistry and Molecular Biology in the Eberly College of Science seeks an experienced administrative professional to apply for the position of Academic Program Coordinator, which includes the position of Graduate Program Coordinator. This position will report to the Administrative Support Manager. As the Graduate Program Coordinator, they will work closely with the Associate Head of Graduate Education and Director of Graduate Affairs. Primary responsibilities include, but are not limited to:

• Being responsible for the day-to-day administrative duties related to the graduate program,

• Assemble and maintain confidential graduate files,

• Utilize LionPATH to enter and retrieve information for admissions, drop/add, instructional information, audits, transcripts, etc.

• Responsible for on boarding of incoming graduate students

• Monitor degree requirements for Biochemistry, Microbiology and Molecular Biology (BMMB) students.

• Responsible to the Recruiting Committee for sending information and responding to questions regarding the BMMB program,

• Monitoring all materials received from prospective students,

• Maintaining information on the GRADS system,

• Coordinating arrangements for prospective student visits,

• Sending acceptance/rejection follow-up letters,

• Using spreadsheets for compiling information on applicants for Committee review.

• Coordinate graduate funding allocations which includes keeping accurate budget records of multiple funds,

• Prepare, approve, and submit graduate scholarships and appointments each semester.

This position requires a High School diploma or higher, plus two years of related experience, or an equivalent combination of education. and experience.

Must have excellent computer skills and have experience with systems including SIMBA, GRADS, Worklion, CANVAS, iTWO, CollegeNet, and LionPATH is preferred and be proficient with Office 365.

Candidates for consideration will exhibit excellent interpersonal, verbal, and written communication skills, and demonstrated conscientious attention to detail and organization.

The successful candidate must have: a strong commitment to diversity, equity, respect, and inclusion, be highly motivated, exhibit a high level of professionalism, and a dedication to exceptional customer service.

Consistent high quality and thorough work is critical and must be able to work with minimal supervision and exercise discretion and independent judgment. This position requires in-depth knowledge about The Graduate School and graduate student records.

Candidates for consideration must submit a cover letter of interest and a resume. Candidates must be authorized to work in the United States without sponsorship.

The position is based at University Park Campus; however, hybrid work opportunities may be considered.

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion In all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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