APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Conferences and Institutes, a department within Outreach, is seeking to hire an Manager of Program Coordination (Administrative Support Manager) to provide support and assistance in the development and delivery of a variety of credit and noncredit educational programs, as well as provide staff supervision and leadership to the unit.

The Manager of Program Coordination will coordinate a small portfolio of educational programs (estimate of 2-5 annually) geared toward youth, Penn State students, and adults. This involves working collaboratively with Program Managers and faculty/chairpersons to support the logistical planning and delivery of a diverse range of programs. Program coordination duties include overseeing advance and on-site registration, processing financial documents, initiating speaker/exhibitor agreements and travel reimbursements, communicating with participants, preparing program materials, and other logistical components of each unique program.

Additionally, the Manager of Program Coordination will supervise a minimum of five full-time Program Coordinators, which includes providing ongoing training and guidance, assigning and monitoring task completion and program planning progress, overseeing workloads and deadlines, managing annual goals and performance evaluation, and supporting staff growth and development.

The Manager of Program Coordination will manage several critical, detail-focused tasks and procedures for the unit, including oversite of LionPATH course offerings each semester, administering SEEQs, coordinating class fee approvals, overseeing records retention, approving SIMBA entries, updating procedural documentation for unit processes, conducting team meetings, pulling data/reports, and serving as the lead point of contact for other core unit operations. This position is considered part of the unit’s leadership team, and as such will we involved in special projects, strategic planning, problem solving, and decision making.

This is a hybrid position that combines remote and on-campus work. Questions related to hybrid work arrangement should be directed to the hiring manager during the interview process.

Education and Experience:

Minimum requirement is an Associates degree plus eight (8) years of relevant experience, including three (3) years of supervisory experience. Or, an equivalent combination of education and experience.

The ideal candidate will have demonstrated skills in project or program coordination. The ability to manage multiple projects simultaneously, excellent communication skills, problem-solving skills, attention to detail, teamwork, and organization are critical to success. We value candidates who are forward-thinking, open-minded, and flexible, who have the dedication to learn a variety of new programs, procedures, and systems. Experience with LionPATH, 25Live, and SIMBA is beneficial but not required. This position requires a flexible schedule during conference delivery and will include occasional weekend and evening work.

Conferences & Institutes takes pride in providing a positive, supportive, team-oriented, and flexible work culture (including work-from-home privileges), in which employees have a voice and are valued. The successful candidate must be able to work independently as well as collaboratively with other Program Coordinators and Program Managers in our office. Consider applying to join our growing team in Conferences & Institutes. To be considered for the position, candidates must submit both a resume and cover letter stating their interest.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$51,000.00 - $74,000.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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