Admin Secretary - ED Trauma

• Department: Emergency Department - CFH1020

• Entity: Champaign-Urbana Service Area

• Job Category: Clerical/Admin

• Employment Type: Part - Time

• Job ID: 44722

• Experience Required: 1 - 3 Years

• Education Required: Not Indicated

• Shift: Variable

• Location: Urbana, IL

• Usual Schedule: 3-4 days / wk

• On Call Requirements: No

• Work Location: Carle Foundation Hospital

• Weekend Requirements: None

• Holiday Requirements: No

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  Position Summary:

  The Admin Secretary performs clerical, reception, and support functions for the trauma services' professional staff. This position helps to ensure overall coordination of the director of trauma' s schedule and additional staff to a lesser extent as well as over arching communication responsibilities of the Level I Trauma Center .

  Qualifications:

  EDUCATIONAL REQUIREMENTS None Required CERTIFICATION & LICENSURE REQUIREMENTS None EXPERIENCE REQUIREMENTS General - Clerical SKILLS AND KNOWLEDGE Basic computer software knowledge and word processing, spreadsheet and databases. Transcription at greater than 50 wpm and typing at > 70 wpm preferred.

  Essential Functions:

• Operates all equipment within the section used for transcription, such as transcribers and word processors.

• Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports.

• Records and tracks outgoing correspondence to referring physicians.

• Types reports, maintain correspondence files, schedule appointments, arrange travel and meetings, maintain and order office supplies.

• Coordinate mailings that support department initiatives, compose routine and general correspondence in accordance with established office procedures and as directed by supervisor.

• Schedule meetings and arrange appointments for department and key committees; prepare and/or provide necessary documents for use in meetings; attend meetings as requested to take minutes.

• Provides computer support to professional staff to include maintenance of database, data entry, and assisting in distribution of reports.

• Ensures monthly call schedules are entered into Smart Web after insuring they meet regulatory parameters

  We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.

Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.