This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12200180 Facility Operations Specialist

Illini Union

Job Summary

Serves as the manager of the Building Service and Building Maintenance functional areas. Responsible for effective management, operation, and safety of the Illini Union facilities.

Duties & Responsibilities

• Facilities Operations
  • Oversees day-to-day operations with direct supervision of the Building Service Forepersons and Chief Building Operating Engineer including evaluation and discipline of Building Operating Engineers. Develops standard workloads and inspects areas of work for cleaning standards and maintenance. Supervises service and maintenance functions such as area cleaning, floor treatment, meeting room set-ups, trash collection, preventative maintenance, and mechanical operations.
  • Ensures equipment maintenance and upkeep by regularly inspecting, testing, repairing, and replacing items. Inspects interior and exterior of building daily and mechanical spaces weekly, reporting any necessary upkeep to the Assistant Director of Facilities.
  • Works with HR to initiate and execute necessary performance management measures. Participates in formal and informal meetings regarding employee performance. May participate in other meetings regarding Labor and Employee Relations matters.
  • Arranges and adjusts work schedules to meet the needs of the Illini Union. Approves time off/overtime requests. Serve as acting Foreperson and/or Chief Building Engineer as needed.
  • Attends all-building and departmental staff meetings at the direction of the Assistant Director of Facilities. Conduct weekly meetings with Service and Maintenance department leads and monthly meetings with all shifts of Building Service Workers and Building Operating Engineers. Attends weekly Trades meetings.
  • Interviews and hires all Service and Maintenance employees on all shifts. Completes personnel requisitions and job descriptions for hires, bid sheets, submit to Assistant Director of Facilities for approval. Chairs Facilities searches, serves on search committees for the Illini Union as needed.
  • Trains Forepersons and Chief Building Engineer and ensure proper training of Building Service Workers and Building Operating Engineers, including upgrades. Completes annual performance evaluations for direct reports and review evaluations for all employees under the Service and Maintenance areas.
• Interdepartmental work
  • Works closely with Building Operations departments including Multimedia, Event Services, and Building Supervisors. Ensures sufficient time to change over room setups between events. Attends twice daily operations meetings and twice weekly sheets meetings.
  • Arranges for all necessary equipment and personnel for event set-ups. Reviews set-up requirements for special events inside and outside the building. Supervise preparation of space as needed.
• Projects, Budgets, and Inventory
  • Provides monthly and yearly budgets for all cleaning and maintenance supplies. Purchases and inventories all cleaning supplies.
  • Manages expenses involved in the building service programs. Creates budget for annual equipment replacement or repair and employee salary cost. Creates cost analysis for supplies and equipment.
  • Reports to the Assistant Director for Facilities regarding repair orders on furnishings and equipment or proposes options for replacement.
  • Performs biennial inventory of furniture & equipment and provides data to Illini Union Business Affairs and University OBFS. Unit representative for FabWeb.
  • Organizes or assists with special projects, research projects, sporadic tasks, etc. Prepare reports as requested.
• Performs other duties as assigned.

Additional Physical Demands

May occasionally assist in physical set-ups for public functions and special events. Position involves frequent moving about the Illini Union building and other facilities. May be required to work evening and night shifts in order to maintain direct and effective communication with Chief Building Engineer, Building Service Foreman and Sub-foreman assigned to those shifts. May need to dispose of sharp objects, i.e. needles, etc., and could come into contact with blood borne pathogens.

Minimum Qualifications

1. High School Diploma or equivalent.

2. Any one or combination totaling two (2) years (24 months) from the categories below:

A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:

- 60 semester hours or an Associate\'s Degree equals one (1) year (12 months)

B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.

C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related e