This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12160913 HR Representative - Library Business & Human Resources Service Center

Business & Human Resources Service Center

University of Illinois Urbana-Champaign

Job Summary

Provide administrative and general office support to Library Human Resources, serving as the point of contact, directing employee requests and questions, scheduling meetings, coordinating events, and maintaining accurate and up-to date employee records. Incumbent works directly with the Associate Director of Library Human Resources and the Assistant Dean for Business and Human Resource to coordinate campus and Library HR systems, processes and programs. All University Library staff will engage and contribute to a culture of diversity, equity, and inclusion within the University Library of the University of Illinois.

DUTIES AND RESPONSIBILITIES

HR Operations

• Functions as Hiring Coordinator for Hourly and Student vacancies.
• Manages end to end employment for Hourly employees, and all changes during an employee\'s tenure. Works collaboratively with Illinois Human Resources for the filling, updating or separation of hourly positions and works collaboratively with Student Financial Aid Office for the filling or separation of student positions to ensure proper procedures are followed.
• Processes all Cornerstone/JDX and HRFE transactions for hourly and student employees.
• Posts all hourly and student job openings on the Library\'s website.
• Responsible for database of all hourly and student position descriptions for the University Library. Tracks, updates, and maintains a schedule to ensure all hourly job descriptions are accurate.
• Responsible for transferring appointment information in the Library\'s JOYCE system to HRFE for official University business processing.
• Manages interdepartmental Library documents regarding hourly new employee and workspace readiness statuses, all of which contribute to the Library\'s onboarding and offboarding program.
• Establishes personnel electronic files within Library HR, and other HR related files. Manages and maintains files to ensure they are in compliance with federal and state law as well as campus guidelines. Assists with ensuring that all labor law posters are posted as required.
• Participates in the Library\'s monthly HR Summit meetings by providing timely reminders and updates regarding hourly and student employees; sends regular reminder emails to supervisors regarding upcoming employment deadlines.
• Develops and maintains procedural manuals, workflow documents and other standard operating procedure documentation.
• Assists the Library Assistant Dean of BHRSC with the annual performance evaluation in-house electronic system.

Office Support

• In the current office configuration, serves as the first point of contact for visitors to the Library\'s Human Resources Office, either in person or by phone and responds to human resources inquiries, escalating complex issues as needed.
• Resolves standard employee requests, referring to appropriate functional area and representatives as needed. Has frequent telephone and face to face contact with personnel throughout the Library, as well as with students.
• Manages components of the Library\'s Cheers for Peers monthly recognition program.
• Creates, updates, revises, and retrieves confidential files and records, which may involve cross filing; ensures that all personnel files are up to date and verifies that both the electronic files and paper files contain the same information.
• Responsible for using WORDPRESS in maintaining the Library Human Resources Service C nter web pages to make sure they are responsive to those served.
• Compiles information for the monthly Library Office Notes regarding filled, open, and upcoming Library positions as well as upcoming Library events.
• Responsible for adding events to the Library\'s Employee Calendar; works closely with the Library\'s Organization Development and Training division of BHRSC.
• Assists the Library\'s Awards and Recognition Committee with administrative tasks.
• Responsible for the planning and installation of the Library\'s Graduating Student Employee exhibit.
• Orders and maintains office supplies.

Payroll

• Provides backup for the human resource functions for the biweekly payroll, pay adjustments and pay stops for the Civil Service staff of the University Library. Responsible for reviewing accuracy and policy compliance of hours reported which include complex shift differentials, overtime/compensation and holidays for employees. Identify the need for pay adjustments/corrections and process accordingly.
• Uses expertise when errors are found by determining accounts involved and following through to full resolution with units and campus.
• Works closely with coworkers regarding special leave categories such as FMLA/VESSA, Workers Compensation, Disability, Unpaid Leaves and Bereavement Leave.