25.00 per hour | Vienna, VA, USA | Hourly | Operations | Full Time

Job Title : Office Administrator Full time

Experience : Junior/ Mid-Level

Location and Hours : Vienna, VA; Monday through Friday. While this is a full-time position with some flexibility in hours, we require your hours to include between 10am and 4pm.

*Remote work is not an option.

Clearance : Must currently possess at minimum a Secret level security clearance.

Cipher Tech is seeking an office administrator responsible for ensuring our offices run smoothly. Day-to-day work will vary depending on company and office staff needs. At times, this position may require moderate lifting and/or moving heavy items around or between suites.

The ideal person for this role will hit the ground running, taking initiative and responsibility when they see tasks that need attention. This person will be highly proficient in Microsoft Office suite with strong computer skills. They will simultaneously keep files updated for all members of the team.

Job Roles & Responsibilities :

• Be the welcoming face to visitors for our company.

• Escort visitors, maintenance, cleaning, water delivery, etc.

• Unbox, log and track all new in-office inventory of devices, supplies, snacks, swag, etc.

• Maintain office supply inventory and place new orders/make changes as needed.

• Work closely with the Purchasing Team, including placing orders, utilizing Purchase Orders, filing of receipts, and maintaining expense reports.

• Handle weekly lunch orders, invoices, and payments.

• Coordinate meetings and luncheons for visitors and assist with Happy Hours and Quarterly Events.

• Tidy and organize the offices, including kitchens, on an ongoing basis.

• Consolidate all office trash and recycling for collection.

• Ship packages and/or returns including packaging, generating shipping labels and dropping off packages.

• Schedule maintenance and work with property management staff.

• Check and file the mail.

• Be flexible to assist other Operations staff with tasks as they arise.

  Requirements :

• One year experience using MS Office (or Apple iWork, Google Suite), with strong Excel skills (formulas, conditional formatting, functions, etc.)

• Strong organization skills; multitasking and detail-oriented

• One year administrative/executive assistant or hospitality experience

• U.S. government Secret Level security clearance or higher

• Work well independently

• Customer service oriented

• Verbal and written communication skills, grammar and/or editing skills

• Ability to leverage technology

• Time management skills

• Have reliable transportation within a sustainable commute (i.e. 20 minutes) to our office in Vienna.

  Remote work is not an option. We do offer relocation assistance. Please see our careers page or inquire with your recruiter about the terms and conditions.

  Salary and other Compensation:Flat hourly rate for this position: $25 per hour

  The salary range for this position is subject not only to the hire's skills, education, expertise, and years of experience, but also to features of the final position offered to the hire: including, but not limited to the location of the position, clearance required for the position, and the contract associated with the position. See our Perks & Benefits page for a general description of benefits and other potential compensation benefits: https://www.ciphertechsolutions.com/careers/perks-benefits/

  About Us:

  At Cipher Tech Solutions, Inc. (Cipher Tech), we take great pride in supporting some of the most mission critical work in the Department of Defense and the Intelligence Community. The majority of our company is comprised of extremely talented software developers who write production tools which directly support one of two missions: digital forensics and malware reverse engineering.

  Digital forensics is the practice of extracting and processing evidence from computers, phones, tablets, cameras, flash-drives, and just about any other form of digital media. The results of our work are then used to support federal and military law enforcement, counterintelligence, and counter terrorist activities.

  Malware reverse engineering is the practice of analyzing malicious code. The goal of a reverse engineer is to understand how the malicious code works and determine facts such as:

  *How did it infect the victim's computer *What kind of information it is seeking to steal *How is it communicating with the author (actor) *Who that actor might be.

  Vaccination Notice:

  Please be aware that you are applying for a position to work as a federal contractor. As such, Cipher Tech will require, and your employment will be subject to, such vaccinations as are required by federal, state, and local law requirements .

  Important Security Clearance Information:

  Be aware that you are applying for a job that requires a U.S. Government Security Clearance.

  The U.S. government will not issue security clearances to recent users of illegal drugs. On your application to us, you must acknowledge that you have not engaged in any illegal drug use within the past twelve months (illegal drug use includes, but is not limited to, the use of illegal substances, the misuse of prescriptions, the misuse of over-the-counter substances, and the use of medical or recreational marijuana that may be deemed legal at the state level but is still considered illegal by the federal government). NOTE: CIPHER TECH WILL NOT DISCRIMINATE AGAINST ANY QUALIFIED APPLICANTS WITH A DISABILITY, INCLUDING ILLEGAL DRUG USERS WHO HAVE RECENTLY SOUGHT PROFESSIONAL TREATMENT FOR A DRUG PROBLEM.

  Commitment to Diversity & Inclusion:

  Cipher Tech is an Equal Opportunity and Affirmative Action Employer. We value diversity and inclusion, not only for the sake of compliance, but also because diversity of thought drives progress and improves performance. All hiring and employment decisions are made on the basis of business requirements, performance, and merit-with no regard to race, color, religion, sexual orientation, gender, gender identity, national origin, or other protected status.

  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.