Description

For each assigned project, the Preconstruction Project Manager will:

• Ensure the Job Start-Up Process is completed in a timely manner

• Deliver Customer Welcome Letter

• Bill Deposit Invoice

• Confirm Legal Entity and Property Name

• Ensure the Job Information Sheet is Complete

• Confirm change order and billing processes (Email; Physical Mail; Procore)

• For customers requiring an online tool; the initial setup of that tool for all parties

• Accurately communicate and coordinate any and all customer design changes in a timely manner

• Read and Understand the Initial Job Scope of Work and verify any unique conditions

• Read and Analyze bid drawings (Architectural and/or Structural)

• Fill out drafting min. requirements for the project to start

• Track any design changes during the preconstruction phase through Autodesk build

• Ensure final order information is complete (Colors, other minor details, etc.)

• Effectively communicate changes to Engineering, Drafting, and Compliance

• Ensure the change order process is completed for design changes during the preconstruction phase

• Ensure final changes are accurately incorporated into SSI Shop Drawings

• Ensure pricing is verified before releasing it to the Project Manager

• Communicate and coordinate any Engineering or Drafting Request for Information

• Communicate, follow up, and return RPF requests to Engineering and Drafting

• Follow-up on drawing status / Be the voice of the customer to get drawings completed on time

• Communicate “on-hold” status for incomplete RFI requests to the customer

• Ensure drafting has the latest proposal and/or change orders that would change our scope

• Complete the Blue sheet through the pre-construction phase of the project

• Ensure Contracts and Compliance Process is completed

• Ensure Customer Submittals are delivered in accordance with the customer contract

• Ensure Storage Structures Plans match the proposal/contract scope & Architectural Drawings

• Release projects in CRM to begin construction

• Document Site Conditions for construction planning

• Read and Analyze Site Plans

• Determine site accessibility, if any local trades are required, General Site conditions, allowed laydown area, availability of temporary power, underground/overhead obstacles, dirt work and foundation schedule, construction sequencing requests, and other critical information

• Document communications and critical events utilizing CRM System & Autodesk Build

• Follow up, Track, and Update customer's progress on-site work and foundations

• Ensure that project design proceeds so that long lead time items are ordered in a timely manner

• Schedule and provide information/documents for the Construction Hand-off meeting

Key Measures of success include:

• High repeat orders / High net promoter score from customers

• Proactive delivery and execution of change orders

• On-time delivery of submittals and shop drawings

KEY ACTIONS

Focus should be placed on highly responsive communication and effective follow-up and follow-through

REQUIREMENTS

• EDUCATION AND TRAINING

• Bachelor’s Degree in Building Sciences, Project Management, or a related field

• Experience may be accepted in lieu of education.

• EXPERIENCE

• Minimum of (3) years of experience in a general contractor or subcontractor construction company

• Minimum of (3) years of experience in coordination and planning of construction projects

• KNOWLEDGE AND SKILLS

• Knowledge of construction business practices

• Excellent command of project management tools and technics

• Strong organizational and follow-up skills

• Ability to investigate problems or potential problems to avoid reoccurrence

• Ability to establish short-term and long-term plans to meet future needs

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Ability to communicate at numerous levels internal and external to the company

• Excellence in oral and written communication in English

• PHYSICAL AND SAFETY REQUIREMENTS

• Occasionally travel to and walk through active construction sites including unleveled/broken ground and temporary stairwells

• Able to talk, hear, and use hands to finger, handle, or feel

• Able to stand, walk, sit, and type 8 – 10 hours per day

• Able to use close vision, distance vision, depth perception, and adjustment of focus

• Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions

• OTHERS

• Displays attention to detail

• Produces error-free work

• Is deadline-oriented

• Makes sure that customers’ requests come first

• Is a self-starter who thinks of innovative, faster ways to accomplish tasks

• Works with minimal supervision

• Is flexible and able to adapt to our dynamic environment