Job Description

Overview:

Insight Global is in search of an Administrative Assistant to join one of our largest Engineering Consulting branches in Virginia Beach. This person will be responsible for a wide variety of general office activities as well as more involved document submittals. This role functions as the overseer of the office, providing information, answering questions, troubleshooting, and responding to requests. The ideal candidate will be a problem solver who has excellent communication skills and a strong attention to detail. The successful individual will be able to manage themselves and their workload with minimal guidance. You should be able to follow directions & written instructions given by coworkers, show initiative, and work well with others as a team as well as the ability to work independently.

Day to Day:

- Front desk coverage Greet and direct visitors and delivery personnel, answering and forwarding calls via Teams (minimal), managing incoming/outgoing mail and shipments

- Maintaining a clean and organized office environment including the kitchen/café, contacting building management with any maintenance issues

- Proofing, formatting, and compilation of letters, reports, and large technical documents on MS Word and Adobe PDF

- Creating and maintaining spreadsheets, in MS Excel, formatting, data entry, sorting, filtering, printing, combining in PDF format, etc.

- Creating and editing slide content either textual or graphical in MS PowerPoint

- Quality control of all emails, files, and submittals that cross your desk

- Management of large print jobs, burning files to CDs

- Records management and document controls per company standards

- Maintain an adequate inventory, within the office, ordering, stocking, & organizing, office and kitchen supplies

- Posting and editing Word documents, PowerPoint presentations, Excel spreadsheets, and sending updates to staff

- Troubleshooting computer connectivity issues, locating electronic files on the server or the SharePoint Site, requesting help from IT

- Connecting and maintaining the content and scheduling of same on TV Displays within the office

- Assist with onboarding of new employees (office space setup with computer equipment, security card, entry fob, name plate creation, etc.)

- Other duties as assigned (i.e., scanning, copying, ordering supplies including preparing requisitions, process invoices, prepare offices, etc.)

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

- 3+ years of experience working in administrative capacity within a corporate office

- Ability to work Independently

- Support of printing & binding of large print jobs of

- MS Office Proficiency (Word, Excel, PowerPoint, + Adobe Acrobat) - Experience in a similar role coming from an engineering field

- Good communication written and spoken null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.