Job Title

Academic Advisor III

Agency

Texas A&M Engineering

Department

Electrical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Academic Advisor III provides administrative support for the ECE Graduate Program. Assists in processing paperwork for 750+ graduate students, including paperwork for international students for TAMU International Student Services (ISS). Processes CPT, OPT, RCL, and F-1 Extension forms for ECEN graduate students. Manages all aspects of CPT paperwork, ECEN 684 course registration, and communication with students and ISS officials. Facilitates RA letter requests for faculty and corresponds with the ECEN Business Office accordingly. Handles prerequisite override requests during course registration. Manages 689 and new course requests; uses CARS to track progress. Submits Grad Fac requests for new and joint appointment faculty. Orders faculty regalia for graduation. Assists in overseeing Distance Learning Program. Uses Compass, Howdy, and Reports.

Responsibilities:

• Processes electronic forms for ECEN international students, including CPT (Internship), OPT, RCL and F-1 Extension forms.

• Communicates with officials at TAMU International Student Services (ISS) as necessary.

• Manages all aspects of CPT departmental processing paperwork and communication with students and ISS as needed.

• Informs students of departmental policies regarding internship.

• Facilitates student registration of ECEN 684 each semester.

• Processes override requests for ECEN graduate students during pre-registration and open registration.

• Assists in overseeing the Distance Learning program.

• Manages 689 and New Course Requests for the graduate program. Communicates with faculty and the Dean’s Office; uses CARS to submit course information and track until completion. Keeps faculty informed of progress and updates 689/New Course database.

• Facilitates RA letter requests for faculty and corresponds with the ECEN Business Office accordingly. Tracks RA letter requests and obtains appropriate signatures from student and faculty.

• Submits Grad Fac requests for new and joint appointment faculty and tracks them to completion. Orders faculty regalia for graduation and coordinates pick-up. Assists Assistant Director with Qualifying Exam twice a year.

• Assists Co-Director of Graduate Program with AEFIS submissions once a year by collecting relevant data, as needed.

• Performs other duties as assigned.

What we need:

• Bachelor’s degree in relevant field or equivalent combination of education and experience

• Four years of related experience

What is helpful:

• Relevant professional level coordination-type work activities handling research/academic administration functions including quality control and/or records/files management.

• Experience with the TAMU System

Knowledge, Skills, and Abilities:

• Microsoft Word, Excel, Compass, Howdy

Work Location:

• Main Campus – College Station, TX.

About Electrical and Computer Engineering

The Department of Electrical and Computer Engineering at Texas A&M University leads advanced research in several important national and global areas for the betterment of humanity. Areas of research include power and power electronics, information systems, computer architecture, analog and mixed signals circuits, biomedical imaging, and photonics and semiconductors, with ML/AI infused in several of these research areas. Situated conveniently in the hub of the Dallas–Austin–Houston technology triangle, the department collaborates closely with key players in healthcare, computing, telecommunications, energy, and semiconductor manufacturing sectors. It also benefits from its proximity to and engagement with the Army Futures Command and the facilities and test-beds available at the Texas A&M System’s RELLIS Campus. With strong support from Texas' robust manufacturing sector and its economy, the department has numerous opportunities to engage in exciting interdisciplinary research partnerships that are shaping the future educational and research landscapes. These partnerships include collaborations and engagement with the Texas A&M Data Science Institute, the Global Cyber Research Institute, the Texas A&M Energy Institute, and the Smart Grid Center.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.

• Generous paid vacation, sick time, and holidays.

• Vision, Dental, Life, and Long-Term Disability insurance options.

• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.

• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional development opportunities.

• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html

• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV

• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.

• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.

• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.

• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.