Capital Projects Coordinator

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Capital Projects Coordinator

Salary

$63,835.20 - $78,478.40 Annually

Location

Charlottesville, VA

Job Type

Regular Full-Time

Job Number

240600001

Department

Public Works Department

Opening Date

07/30/2024

Closing Date

Continuous

Bargaining Unit

N/A

• Description

• Benefits

• Questions

General Summary

The Capital Project Coordinator in the Public Works Engineering Division performs responsible work coordinating and inspecting street, sidewalk, and road construction on new development, capital projects and private work on City right of way to ensure compliance with regulations and standards. Manages project installations, reviews construction plans, supervises and assigns work of survey technician(s), and addresses stakeholder concerns. Position reports to the City Engineer.

The preferred hiring range for this position is between $63,835.20 - $78,478.40 Annually . Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.

• The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option. While the City does not participate in VRS, the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

Essential Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Coordinates and manages capital project installation; reviews and approves developers site work, city construction work, and oversees contractors; ensuring compliance with city standards and regulations.

• Reviews and interprets construction plans and specifications related to project construction, research, and recommend solutions to correct deviations or violations, ensures approved solutions and modifications are implemented as approved.

• Reviews plans, change orders and payment requests and makes appropriate decisions on processing.

• Prepares utility maps and performs field inspections for engineering building permits.

• Reviews surveys in the field for compliance with proper grade for sidewalks, damage to stormwater infrastructure and meeting paving standards.

• Inspects public facilities constructed as part of private development projects including streets, sidewalks, stormwater utilities, right of way monuments and street pavement markings for compliance with regulations and standards.

• Inspects retaining walls, sidewalk handicap ramps, backfill, pavement, stormwater conveyance systems, road/bike closures, and Erosion and Sediment control measures for compliance with regulations and standards.

• Attends various meetings to coordinate activities.

• Advises on construction activities, including long-term and short-term planning, and documents actions for decisions by management.

• Maintains, prepares, or creates applicable documentations, records, and reports for assigned projects.

• Investigates, resolves, and recommends solutions for various complaints, problems, concerns and questions from citizens and other internal and external stakeholders relevant to assigned projects.

• Supervises survey technician(s) by training, evaluating, coaching, guiding, directing, assigning/scheduling work activities, and reviewing/inspecting work for evaluation of quality and adherence to plans and standards. Administers disciplinary action to subordinate employees in accordance with established personnel policy and procedures. Establishing professional standards for work quality, quantity, performance, and accountability.

• Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time.

• Regular and reliable attendance.

• Subject to being called back to work to the City in emergencies or as needed to provide necessary services to the public. Must have the ability to be contacted and respond based on Departmental guidelines.

  Other Duties

• Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• Associate degree or technical education and 3 years of experience in road construction, and erosion and sediment control including experience in project and/or stormwater management.

OR

• High School diploma or GED and 5 years of experience in road construction, and erosion and sediment control including experience in project and/or stormwater management.

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Preferred:

• Some experience in a senior, lead, supervisor, or equivalent role.

Certifications/Licenses/Other Requirements:

• Must obtain and maintain VDOT Concrete Field-testing certification.

• Must obtain and maintain VDOT Asphalt Field 1&2, Slurry, Surface Treatment certification.

• Must obtain and maintain Commonwealth of Virginia Erosion and Sediment Control Inspector certification upon hiring within reasonable time frame.

• Must obtain and maintain Commonwealth of Virginia Stormwater Management Inspector certification.

• Must obtain and maintain Valid Virginia Driver’s license and acceptable driving record according to City’s criteria (To view our driving eligibility requirements, visit https://www.charlottesville.gov/faq.aspx?qid=166 ).

• Required to successfully pass a pre-employment background check and pre-employment drug screen.

Knowledge, Skills, Abilities and Other Characteristics:

Job Knowledge:

• Thorough knowledge of laws, regulations and codes governing areas of assigned inspections, including but not limited to City standards and Virginia Department of Transportation (VDOT) standards.

• Thorough knowledge of erosion and sediment, stormwater management, concrete and asphalt requirements, and practices.

• Thorough knowledge of ADA regulations.

• Thorough knowledge of survey practices.

Reading:

• Intermediate: ability to read, understand and explain technical procedures, government regulations, specifications and construction manuals, and site plans.

Writing:

• Intermediate: ability to write reports, prepare materials explaining compliance issues, policies, and procedures.

Math:

• Intermediate: ability to calculate figures and amounts such as proportions, percentages, distance, circumference, and volume.

Communication Skills:

• Intermediate: ability to effectively present information, respond to questions and interpret and communicate laws, regulations to groups, managers, clients, contractors, developers, and the general public. Communicates effectively and expresses ideas clearly and concisely to both individuals and groups, and in public. Establishes and maintains effective working relationships with staff, elected officials, and the public. Contacts may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Independence and Decision-Making:

• Requires Limited Direction: normally completes work according to their own judgment, requesting supervisory assistance occasionally. Special projects are managed with little oversight and assignments will be reviewed upon completion. Performance reviewed periodically.

Technical Skills:

• Skilled-comprehensive, practical knowledge of E&S and Stormwater principles and operations.

• Skilled in reading blueprints, design plans.

• Skilled in concrete and asphalt procedures and soils compaction.

• Basic computer skills to include spreadsheets, word processing and general computer skills.

Fiscal Responsibilities:

• Completes research and compiles fiscal information for management decisions and operations. Reviews and approves payment requests.

Supervisory Responsibilities:

• Supervises Survey Technician and provides leadership in the assignment of duties, monitors, directs, trains, and evaluates the daily performance of duties. Input carries substantial weight, or makes decisions on, hiring discipline, work objectives/goals, and performance evaluation.

Other Characteristics:

• Effective time management and organizational skills; sometimes under strict time constraints.

• Works closely with others, including across departments.

• Performs multiple tasks simultaneously.

• Constant interruptions and requests for service.

• May require additional hours outside of normal schedule, which may include weeknights, weekends, holidays, and emergency on-call time periods.

• May require dealing with angry, frustrated and/or upset individuals.

Physical Conditions & Additional Information

Physical Demands:

• Medium work: exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently and/or up to 10 pounds of force constantly to move objects.

• Must be able to navigate an environment of uneven terrain when on construction sites.

• Must be able to perform physical activities including balancing, climbing, stooping, kneeling, crouching, reaching, standing, walking, sitting, pushing/pulling, grasping, lifting, and repetitive motion.

• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

• Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.

• Work requires the use of plans and drawings, the use of blueprints/design plans, and any applicable related tools.

Work Environment:

• Performs work in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.

• When in the field reviewing/inspecting projects, may have exposure to adverse weather conditions, extreme temperatures, uneven terrain, moving mechanical parts, traffic movement, and roadway safety hazards. Work is exposed to fumes/airborne particles, toxic or caustic chemical and risk of electrical shock.

• Must be able to move and traverse on work sites to monitor projects.

• The noise level in the work environment is usually medium to loud.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov.

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City’s policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City’s policy prohibiting employees from testing positive for marijuana.

SUMMARY OF EMPLOYEE BENEFITS

Updated July 1, 2022

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

• Vacation:

• 3.09 hours accrued biweekly -- 0 - <3 years

• 3.85 hours accrued biweekly -- 3 - <5 years

• 4.62 hours accrued biweekly -- 5 - <10 years

• 5.40 hours accrued biweekly -- 10 - <15 years

• 6.16 hours accrued biweekly -- 15 - <20 years

• 6.93 hours accrued biweekly -- 20 - <25 years

• 7.70 hours accrued biweekly -- 25+ years

• Sick:

• 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation

• Holidays:

• 14 paid holidays per calendar year (13 observed and 1 floating)

2. INSURANCE:

• Aetna Medical –

• Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:

• HMO: $0 premium for employee only coverage

• POS 1: Employee-only premium of $36.28 per biweekly pay

• POS 2: Employee-only premium of $13.02 per biweekly pay

• (Dependent coverage is available but the cost of the premium is not subsidized.)

• Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

• Dental (Delta Dental)

• No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.

• Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%

• Primary -- $50 deductible, 80/20

• Prosthetic & Complex Restorative -- $50 deductible, 50/50

• $1,500 maximum annual benefit

• $1,000 Orthodontic Benefit

• MetLife Vision Plan: Optional

• Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.

• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;

• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

• Life:

• Two times annual salary (paid by the City)

• Optional supplemental life available for employee, spouse, dependents (paid by employee)

• AFLAC: Optional

• Cancer/accident/short term disability/intensive care insurance (paid by employee)

• Long Term Disability

• Protection from income loss due to long-term illness or injury (paid by the City)

3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.

• Pension:

• Choose from two options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)

• Supplemental:

• Deferred Compensation (457) - employee contribution

4. OTHER BENEFITS:

• Flexible Spending Accounts:

• Health Care Expenses

• Dependent Care Expenses

• Parking/Mass Transit Expenses

• Parking Subsidy of $50 per month

• Wellness Programs:

• Gym Reimbursement Program

• Monthly On-Site Nurse and Annual Flu Shots

• Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes

• Weight Watchers at Work

• Bike Commuter Program:

• Reimbursement of up to $20 per month for reasonable bike commuting expenses

• Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

• Tuition Reimbursement Program:

• Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.

  01

  Of the following, which best describes your level of education and experience: (Must be verifiable in reference to the Education and Work History section on your online application.)

• Associate degree or technical education and 3 years of experience in road construction, and erosion and sediment control including experience in project and/or stormwater management.

• High School diploma or GED and 5 years of experience in road construction, and erosion and sediment control including experience in project and/or stormwater management.

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

• None of the above.

  02

  Please briefly describe your experience in road construction, and erosion and sediment control including experience in project and/or stormwater management. If no experience, please write 'None.'

  03

  This position requires driving to perform essential job duties and requires a valid driver's license. The candidate selected for this position must meet the driver eligibility requirements of the City and must provide a certified copy of their DMV driving record. Do you possess a valid driver's license and are you willing to provide a certified copy of your DMV driving record, if selected as a finalist, for the City to confirm your driving eligibility?

• Yes; I possess a valid driver's license and am willing to provide a certified copy of my DMV driving record.

• No; However, I am willing and able to obtain a valid driver's license and am willing to provide a certified copy of my DMV driving record.

• No; I do not have a valid driver's license, nor am I willing or able to obtain one, and/or am not willing to provide a certified copy of my DMV driving record.

  04

  Have you provided the expiration date and name of each certification you possess in the 'Certificates and Licenses' section of your application?

• Yes

• No

  05

  To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes

• No

  06

  I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes

• No

  Required Question

Agency

City of Charlottesville

Address

P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902

Phone

(434) 970-3490

Website

http://www.charlottesville.gov/jobs