Court Technician

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Court Technician

Salary

$40,852.56 - $52,286.16 Annually

Location

Pueblo, CO

Job Type

Full-Time (Classified)

Job Number

2409-5005

Department

Municipal Court

Opening Date

09/19/2024

Closing Date

10/10/2024 11:59 PM Mountain

• Description

• Benefits

• Questions

DESCRIPTIVE STATEMENT:

The Court Technician is a non-exempt clerical position under general supervision of the Municipal Court Administrator and the Municipal Court Judge. The Court Technician is responsible for direct customer service with the public, entering all citations, and ensuring accurate information is entered into the court’s records.

This job description is an overview and is intended to describe the general nature and level of work being performed. It’s not intended to be an exhaustive list of all the functions and tasks required of the position.

DUTIES & RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

• Processing various types of tickets and summons including animal control, general offense, health department, traffic, sales tax, and zoning

• Ensures accuracy of information on tickets, summons, defendant information forms, and other court documents

• Schedules court dates to coincide with Police Department, Animal Control, Sales Tax, Health department and Zoning personnel schedules

• Schedules pretrial hearings

• Provides customer service at the counter which requires interfacing with attorneys, defendants, and members of the general public

• Prepares deferments on routine tickets

• Explains and provides information regarding Municipal Court procedures

• Work closely and cooperatively with Police Records personnel, other department personnel, other City department personnel and the public to provide information

• Performs in-court clerk duties as required or requested, including but not limited to assisting the Judge with case specific questions, maintaining daily docket, and operating all in-court technology

• Uses a computer terminal and computerized cash register, and handles large sums of money on a daily basis

• Maintains required Municipal Court records

• Cross trains as requested

IMPORTANT FUNCTIONS:

• May perform the duties of similar classifications of an equal pay grade; and

• With approval may step up to Court Technician II or Lead Court Technician duties as necessary.

PHYSICAL REQUIREMENTS:

The physical standards an employee must meet in order to perform the essential job duties with or without a reasonable accommodation include, but are not limited to:

• The incumbent must have the ability to lift and move files and supplies weighing up to 45 pounds

• Work is sedentary and done in a seated position, but requires frequent moving about, standing, bending, kneeling, reaching, or stooping to perform filing

• Position requires the ability to input large amounts of data using repetitive motion on a frequent and prolonged basis

• The incumbent must be able to hear all communication from customers and employees by telephone or in person, and use vision to work with written documents, forms, and to respond to employees and customers

KNOWLEDGE, SKILLS & ABILITIES:

The Court Technician shall possess the following knowledge, skills, and abilities:

• Perform multiple diverse tasks in an organized fashion and prioritize work to meet the needs of the department

• Adapt readily to new methods, operations, and technology

• Ability to type accurately at a moderate speed using a computer

• Knowledge of legal/court policies and procedures

• Understanding of general clerical methods such as answering and transferring telephones, making copies, filing, and scanning documents

• Ability to perform detail data entry accurately

• Knowledge of basic legal/court terminology

• Ability to make basic/elementary mathematical calculations

• Ability to handle and count money and return change to customers

• Ability to schedule hearings and court dates

• Ability to problem solve and resolve issues with professionalism

• Work well under pressure to manage stressful situations with minimal errors to work product

• Skills necessary to communicate effectively and work successfully with other City personnel and the public are necessary

• Ability to work successfully with and provide good customer service to supervisors, other City employees, the public and other agencies, and organizations

• Skilled with written communication

• Knowledge of Microsoft Office products such as Word and Excel

• Ability to learn new tasks and skills

• Ability to organize, prioritize and timely complete job duties

• Ability to resolve issues with professionalism

• Ability to maintain high level of confidentiality

• Ability to perform all the job duties in a safe manner

MINIMUM QUALIFICATIONS:

In addition to the knowledge, skills and abilities listed above, this position requires the following:

• A high school diploma, GED, or higher education (associate degree or higher preferred)

• At least one (1) year recent clerical experience of detailed records management in a high paced environment

• A valid driver’s license at the time of application, and a valid Colorado driver’s license within 30 days of employment

• License restrictions that may hinder your ability to drive on City business, such as an interlock, will be cause for disqualification

• During the course of employment, a valid license must be maintained, and the employee must notify the City immediately upon changes to the status of their license

SPECIAL CONDITIONS OF EMPLOYMENT:

The duties in this classification are primarily performed indoors, in a comfortable office environment. The incumbent must demonstrate the ability to meet the physical demands of the job including the ability to retrieve information from various locations in the office when needed. The individual will be frequently exposed to periods of demanding activity, frequent interruptions, and high mental stress. Incumbents must be willing to work additional hours or overtime, if required. The incumbent may be assigned to work night court sessions. The position requires a great deal of interpersonal communication with City employees, the public, and outside agencies. Punctuality and attendance are an especially high priority as the individual may be the sole clerical support. The incumbent must be able to maintain a high level of confidentiality and integrity as they are required to handle extremely sensitive information.

All required licenses and certifications must be maintained throughout the term of employment. Failure to obtain or maintain licenses and certifications may result in demotion or termination.

Due to Federal and State Criminal Justice System access requirements, classifications that access and maintain criminal justice information may also be required, as a condition of employment, to not have been convicted of and/or have pending charges of a felony or misdemeanor crime that would deny or otherwise restrict access to criminal justice information. This requirement applies to all existing City employees as well as external candidates seeking to fill positions that meet the given criteria.

BENEFITS:

The City of Pueblo offers a very rich benefits packet! Click on the “Benefits” hyperlink at the top of this (online) job posting to view a summary of the benefits associated with this position. For a more comprehensive view on the lush benefits offered by the City, please go to www.pueblo.us/benefits.

CIVIL SERVICE EXAM: October 22, 2024

Please note that the Civil Service Commission may use a Training & Experience (T&E) evaluation of your application to establish an eligibility list for this classification.

BENEFITS PACKAGE FOR FULL-TIME CLASSIFIED EMPLOYEES

The City of Pueblo offers a comprehensive benefits package for full-time classified positions, delivering quality and value to meet the diverse needs of our workforce. From paid holidays and personal holidays to accruing vacation time, City employment lets you plan for your future, stay healthy and maintain a quality work/life balance for you and your family.

As a PERA member, you contribute a percentage of every paycheck to PERA in exchange for a lifetime defined benefit, or pension. (https://www.copera.org/colorado-pera)

Comprehensive and affordable benefit plans for medical, dental, vision, life insurance and a variety of other optional products (https://www.pueblo.us/259/Employee-Benefits) to meet your health and wellness needs.

The City offers opportunities for professional growth with annual salary increases (https://www.pueblo.us/973/Employee-Salaries-Staffing) and potential promotional opportunities and lateral movement within the City. Many employees also enjoy benefits such as step-up pay, overtime, bilingual pay, longevity pay, and more (https://www.pueblo.us/273/Policies-Procedures) . The Employee Assistance Program (EAP) provides important employee support services.

Paid leave and time off are provided for vacation, sick, holidays (10), (https://www.pueblo.us/1360/Holidays) personal days (2), FMLA, funeral and injury leave.

01

This position requires a valid driver's license. Do you meet this requirement? (Note: Your application will not be accepted if a copy of this document is not attached). You may redact information that identifies your age.

• Yes

• No

  02

  Indicate your highest level of completed education. Your application will be rejected if a copy of your highest level of completed education is not attached (i.e. transcripts/diploma showing you graduated from high school or were awarded a(n) associate's, bachelor's, master's, or doctorate degree). Please note that you may redact information that identifies your dates of attendance or graduation.

• Less than a high school diploma or equivalent

• High school diploma or equivalent

• No Degree - Less than 30 semester hours of college course work

• No Degree - 30 - 59 semester hours of college course work

• No Degree - At least 60 semester (90 Quarter)hours of college course work

• No Degree - An Occupational Certificate equivalent to an Associates' Degree (at least 60 semester hours)

• Associate's Degree

• Bachelor's Degree

• Some graduate level education - No graduate degree

• Master's Degree

• Doctoral Degree

  03

  This position requires at least one (1) year recent clerical experience of detailed records management in a high paced environment. Indicate your level of qualifying experience.

• I have no experience

• 6 Months

• 1 Year

• 2 Years

• 3 Years

• 4 Years

• 5 Years

• 6 Years

• 7 Years

• 8 Years

• 9 Years

• 10 or More Years

  04

  Please explain your recent clerical experience of detailed records management in a high paced environment.

  05

  ATTACHMENTS REQUIRED: Your application packet will be considered incomplete and will be rejected if you do not include the appropriate attachments. In particular, it is required that you submit copies of the following items: 1. Valid driver's license. We must verify your identity, Pueblo Municipal Code (sec. 6-4-6) requires that you meet the minimum age requirement for this classified position, and this position requires that you have a valid driver's license. 2. Diploma/degree or transcripts (indicating an awarded high school diploma or degree) showing your HIGHEST level of COMPLETED formal education. The submitted copy must have been issued by the educational institution and display: - the institution's name/logo - your name - confirmation that a diploma or degree was awarded 3. A Service 2 or Member 4 copy of your DD214 if you wish to claim veteran preference. If you wish to claim veteran preference due to a service-connected disability, please submit a letter from the Veteran's Administration, dated within one year, indicating your veteran disability status 4. One and the Same Certification if there are any variations in your name in any of the submitted documents. (https://www.pueblo.us/DocumentCenter/View/33509/One-and-the-Same-Certification-2022) 5. Any certificate or professional license/registration required by the job description Please return to the Attachments section at this time and include any missing items. This is a good time to review your entire application and ensure you: - accounted for your last 10 years of employment history (20 yrs if applying to be a Police Patrol Officer), including times when you were not working. - provided a reason for leaving every employer, specifically state if you resigned or were laid-off, terminated, resigned in lieu of termination, etc. - answered all Agency-Wide questions. NOTES: - Missing or vague information could cause your application to be rejected. - You may redact information that identifies your age and dates of attendance at or graduation from an educational institution. Have you revisited your application and attached all required documents?

• Yes

• No

  Required Question

Agency

City of Pueblo

Address

301 West B Street Pueblo, Colorado, 81003

Phone

719-553-2635

Website

http://www.pueblo.us/jobs