Job Information
Valet Living Sales Contracts Administrator in United States
As a pivotal member of our team, the Sales Contracts Administrator will be instrumental in the seamless operation of our sales contracts processes. Reporting directly to the Director of Purchasing & Contracts, the Sales Contracts Administrator will be entrusted with the preparation, thorough review, meticulous administration, and precise tracking of service contract proposals and renewals. This position entails securing approvals as necessary and ensuring strict adherence to standard contract terms. Success in this role hinges on a keen attention to detail, unwavering follow-through, and a profound understanding of contract intricacies and departmental procedures.
Compensation Range: $20.00 - $22.00 per hour
Schedule: Mon - Fri 8:30am - 5:00pm PST
Work environment: Remote, supporting teams on the West Coast
Responsibilities:
Creates customized contracts, including but not limited to Collect, Connect, Fitness, within required turnaround time
Complies with predefined approval parameters and tiers, incorporating customized language for additional instructions or terms, terms and conditions, as well as custom billing schedules
Manages notifications including property name changes, management changes, ownership changes
Creates addendums, updates files, and notifies impacted parties of changes as applicable
Creates and distributes addendums for Service Agreements or National Partnership Agreements
Updates SharePoint and Salesforce with related documents to maintain history
Manages signing process of contracts utilizing 3rd party e-Signature software
Upon execution of contract, uploads files to SharePoint and Salesforce, complete Salesforce updates, and notifies impacted parties
Updates renewal information on the contract details page, including but not limited to opportunities, property page, contract details page, and company page
Provides direction and guidance to staff on proper contract procedures, and escalates issues as needed.
Addresses compliance vendor requests such as set up, add locations, certificate of insurance, W9 and Vendor packet and agreement review
Assists the Sales Team including Enterprise Sales, Regional Vice Presidents, Regional Area Managers, Regional Sales Executives and Account Executives with quote and agreement process in Salesforce, client reviews and other special requests as needed
Performs other duties as assigned
Qualifications:
1-3 years of clerical experience, with a preference for experience in contracts
Proficient in Microsoft Excel and Word
Prior experience with Salesforce is preferred.
Demonstrated proficiency in accurate data entry with a minimal error rate
Ability to thrive in fast-paced environments and meet deadlines under pressure
Meticulous attention to detail to ensure accuracy and quality in all tasks
Commitment to upholding the highest standards of integrity, professionalism, ethics, and confidentiality
Outstanding verbal and written communication skills, with the ability to effectively engage with diverse audiences
Strong customer service orientation with a proactive approach to resolving issues promptly and effectively
Exceptional organizational skills, capable of managing multiple tasks simultaneously and prioritizing effectively
High school diploma
Our full-time associates are provided with the following comprehensive, flexible benefits:
Health coverage for you and your family through medical, dental, vision plans
Healthcare Savings Account (HSA) plan with employer HSA contribution, Healthcare & Dependent Care Flexible Spending Account
401k Savings Plan with matching company contribution
Paid Time Off program (up to 20 days PTO per calendar year plus 10 Holidays, 1 Floating Holiday & 1 Volunteer Day)
Support for continued education through tuition reimbursement of up to $5,250 per year & access to Valet Living online education center.
Referral bonus program (up to $2,500 for each referral hired)
Pet insurance plan options
Financial protection through disability, life, accidental death & dismemberment, and business travel insurance
Associate and family assistance program
Associate Relief Fund
Associate discount program
Rewards and Recognition program
Free access to Torch Fitness (virtual program and events)
The final compensation offered will be determined based on various factors, including the candidate's location, level of experience, and skill set. As such, it may fall outside the range listed above.
The application window is anticipated to close 60 days from the date the job is posted.
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Are you a current Valet Living employee? If so, click here (https://www.myworkday.com/wday/authgwy/valet/login.htmld) to apply.
Valet Living is an Equal Opportunity Employer that values the strength diversity brings to the workplace. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.
Valet Living is committed to the full inclusion of all qualified individuals. As part of this commitment, Valet Living will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please email accomodationrequest@valetliving.com
Please note, this is a dedicated e-mail box designed exclusively to assist applicants with accommodation requests in relation to Valet Living's recruiting process. Inquiries about the status of applications will not receive a response from this e-mail box. We will make accommodations during the recruitment process in accordance with applicable law.
As the leading amenity-services provider in the multifamily industry, Valet Living offers unique career advantages, like our philosophy of “better tomorrow,” which means we invest in our associates with onboarding and training programs. Like working with the industry’s finest and a people-centric setting defined by recognition, rewards, and career pathing. And our Service Valet role includes the chance to earn, remain active, think, and enjoy me-time. Clearly, the difference is in our details.
Join a growing industry leader where we care about the details that make a difference in your career: Valet Living. For nearly 30 years, we’ve provided the most-used amenity services in the multifamily industry. We deliver increased asset value, reduced workload for onsite staff and improve the resident experience. With industry-leading tech and 8,000+ trusted associates, Valet Living serves 2 million+ homes nationwide. Valet Living is a portfolio company of the private equity group GI Partners.
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Effective Date: January 1, 2020
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