Staff Assistant II-PT (FIRE)

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Staff Assistant II-PT (FIRE)

Salary

$16.45 Hourly

Location

Gwinnett County, GA

Job Type

Part-Time

Job Number

24-02715

Department

Fire and Emergency Services

Opening Date

09/09/2024

Closing Date

9/16/2024 11:59 PM Eastern

FLSA

Non-Exempt

• Description

• Benefits

• Questions

Class Summary

This is a part-time position with a maximum of 1,508 hours per year and is not eligible for paid holidays, leave, or benefits.

Job Description

The Staff Assistant II-PT position performs a wide range of administrative and office support activities. Duties include answering and directing phone calls, filing, coordinating meetings, tracking performance evaluations, completing multifaceted projects. Additionally, the position also performs data entry and provides customer support by researching and/or providing information to the public and other staff members. Furthermore, the position serves as a liaison to all divisions within the department by providing customer-focused support which helps the organization achieve the projected goals and objectives.

Essential Duties

• Respond to incoming maintenance requests via email or phone while routing appropriately

• Document maintenance requests in Fire Facilities Tracking spreadsheet

• Ensure data on invoices are correct and route to Section Manager for approval

• Communicate with vendors to correct invoices and upload to Filenet

• Audit incoming Procurement Card transaction sheets and send to our Finance Section for approval

• Data entry of incoming invoices, P-Card transactions, etc. into spreadsheet

• Point of contact for internal staff and external vendors while communicating efficiently

Other Job Requirements/Information

• This job requires a public safety background check which may include motor vehicle & criminal histories, credit check, and fingerprinting.

Grade

The grade for this position is 97.

Effective 4/11/2023, this position is eligible for the Employee Referral Program.

Minimum Qualifications

• High School Diploma, or G.E.D.

• One (1) year of administrative support or related office experience.

• Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Preferred Qualifications in addition to the above minimum qualifications

• Experience in data entry and finance while using: Microsoft Excel, Word, etc.

Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

For more information about this department, please click here (https://www.gwinnettcounty.com/departments/fireandemergencyservices) .

Benefits Offered

This position is not eligible for benefits.

Additional Information

About Gwinnett County

Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.

The county's population in 2000 was about 588,448 and we’ve only continued to grow since then, with the population expected to reach one million by the year 2022.

Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.

The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.

In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.

Vision

Gwinnett is the preferred community where everyone thrives!

Mission

Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values

Integrity: We believe in being honest, building trust, and having strong moral principles.

Accountability: We believe in stewardship, transparency, and sustainability.

Equity: We believe in fairness and respect for all.

Inclusivity: We believe in engaging, embracing, and unifying our communities.

Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process

Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

• Hiring Process (https://www.gwinnettcounty.com/web/gwinnett/departments/hr/employmentandtesting/hiringprocess)

• FAQs

Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.

Reasonable accommodations for qualified individuals with disabilities may be requested. If you need an accommodation during the application, interview, or testing process, contact Human Resources at 770.822.7915 or HREmployeeRelations@GwinnettCounty.com. This email is only for accommodation requests; for questions related to job postings, use jobs@gwinnettcounty.com.

This position does not have benefits.

01

How many years of administrative support or related office experience do you have?

• None

• Less than 1 year

• One to two years

• Two to four years

• Four to six years

• Six or more years

  02

  If you have administrative support or office related experience, please describe below. If none, please type N/A in the answer box.

  Required Question

Agency

Gwinnett County

Address

75 Langley Drive Lawrenceville, Georgia, 30046

Phone

770.822.7915 770.822.7923

Website

http://www.gwinnettcountyjobs.com