Description

What you’ll do as a Staff Subcontracts Administrator

• Work with Subcontract teammates and Program Managers (PM’s) to determine subcontracting requirements and answer any questions concerning the required subcontract type (FFP, CPFF, T&M, etc.), and to facilitate the completion of all required backup documents to initiate and execute a subcontract.

• Accomplish tasks for subcontract closeouts

• Assist Requestors in filling out/creating the subcontract required documentation

• Create and maintain official subcontract files with all required backup documentation

• Assist Subcontract teammates in providing training to the PMs and other division partners on subcontract requirements as needed

• Provide support and/or requests for information to other corporate teammates, subcontractors, and auditors

• Support any additional subcontract negotiations required by mods, etc.

• Ensure that the subcontract is consistent with legal requirements, customer specifications and government regulations

• Prepare and disseminate information to appropriate employees regarding subcontract status, compliance, modification, deviation, negotiation and termination

• Build positive relationships with division partners and subcontractors by maintaining excellent internal and external customer service standards

• Assist the ARA SBOL (Small Business Liaison Officer) with creating Small Business reports for proposals.

• Assist the ARA SBOL (Small Business Liaison Officer) with doing Bi-Annual Small Business reporting

Staff Subcontracts Administrator Requirements

• Bachelor’s Degree in Business Administration or related field plus two to four years of related experience or eight to ten years of related experience without a degree

• Demonstrated knowledge/experience in FAR/DFAR requirements

• Federal subcontracting experience

• Understanding the basics of negotiation and development of contracts

• Ability to create and edit files in Microsoft Office, Adobe Acrobat, and Excel

• Ability to multi-task and manage numerous subcontract request actions within specified due dates

Staff Subcontracts Administrator Desired skills

• Experience using Deltek and/or CostPoint

• Working knowledge of SharePoint

Company & Division Information

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2271 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. We realize that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). Our motto is “Engineering and Science That Matters for Fun & Profit” and we live our core values of Passion, Freedom, Service and Growth every day. For additional information and an opportunity to join our unique team, please visit our website at www.ara.com .

Qualifications

Behaviors

Required

• Team Player: Works well as a member of a group

• Enthusiastic: Shows intense and eager enjoyment and interest

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Preferred

• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Required

• Self-Starter: Inspired to perform without outside help

• Goal Completion: Inspired to perform well by the completion of tasks

Preferred

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

• Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business

• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Experience

Required

• 2-4 years: Experience related to position with a degree

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)