Business Management Analyst - International Finance - R024809

Primary Location : DC-Washington

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Employee Status : Regular

Overtime Status : Exempt

Job Type : Standard

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Relocation Provided: : Yes

Compensation Grade Low: : FR PAY GRADE 23

Compensation Grade High: : FR PAY GRADE 23

Minimum Salary: : $78,800.00

Maximum Salary: : $121,100.00

Posting Date : Nov 7, 2024

Minimum Education

Bachelor's degree or equivalent experience

Minimum Experience

1

Summary

The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that may include: Budget, Procurement, Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned.

Duties and Responsibilities

• Budget: Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management.
• Procurement: Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system.
• Recruitment: Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling).
• HR Management: Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).
• Policy: Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters.
• Space Planning: Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility- related problems are remedied.
• Travel: May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics.
• Event Planning: May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).
• Emergency Preparedness: May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).
• Performs additional duties as assigned.

The Business Management Analyst (BMA) is responsible for and performs various administrative operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that may include Budget, Procurement, Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned.

Section Description

The Business Operations and Program Management (BOPM) section in the Division of International Finance is responsible for managing the division's financial and operational programs. These programs include the development, execution, and leadership of various talent management programs related to employee engagement, recognition, recruiting, onboarding, organizational health, workforce planning, diversity, equity, and inclusion. The section is also responsible for budget and financial planning; visitor and event management; staff development programs; space planning; travel program management; position management. BOPM provides guidance and recommendations on administrative matters including policy interpretation and implementation.

About the Role:

Primary responsibilities will include supporting the division’s recruiting, space management, communications, and visitor programs. Additional administrative responsibilities include involvement in division’s budget maintenance and development, data management and reporting, and other ad hoc administrative functions. A successful candidate can thrive in a small, collaborative team environment. 

Essential Duties and Responsibilities:

• Talent Management and Recruiting: Assists with the hiring and onboarding for various positions which will include the Research Assistant and Intern programs. The work involves database management, interview logistics, and coordination of onboarding procedures, and support of D&I initiatives. 
• Budget and Procurement: Contributes to the maintenance of the division budget through records management including data entry associated with programs under the BMA purview. 
• Space Management: Assists with the coordination of office space for division staff including office moves, assignments, and other ad hoc space-related efforts. 
• Travel: May coordinate components of travel associated with the recruiting and conference programs. Collaborate with other team members on travel budget management, and facilitation of the division’s travel program. 
• Conference Management: May provide logistical support to the planning for various division meetings or events. This includes collaboration across various office functions at the Board and coordination amongst division staff. 

Skills & Qualifications

A bachelor’s degree and a minimum of 1 year of related experience in an administrative or human resource’s function.

A successful candidate will have:

• Communication: Requires good oral and written communication skills and the ability to work well in group settings.
• Problem Solving: Requires resourcefulness to work with others to address various problems that arise in the administrative and operations area. Confers with manager or appropriate division staff to resolve issues.
• Complexity: Performs multiple tasks and contribute to many projects with supervision, sometimes involving different and unrelated processes concurrently. Manages time effectively, works well under pressure, and works with management to determine what approaches, methodologies, and/or interpretations are required to facilitate timely completion of projects.
• Technical Skills: Willingness to learn new systems and protocols. Working knowledge of Microsoft products including Outlook, Excel, SharePoint, etc. 

This position is in Washington, DC. The position offers a hybrid work environment with opportunities to both telework and work onsite. Some onsite presence will be required.