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Requirements

Executive Assistant to the Vice President, Planning & Facilities Management – Georgetown University

Job Overview

The Executive Assistant to the Vice President has key responsibilities that include, but are not limited to, coordinating and scheduling meetings and events, developing presentations, arranging travel, drafting and editing correspondence and reports, and responding to inquiries. They also serve as office manager for their direct reports within Planning & Facilities Management (PFM).

Additionally, they provide project management support for small to medium-sized special initiatives, which vary given the VP’s unique and exciting portfolio that includes Facilities Management, Capital Projects, Energy and Utilities, Maintenance, Custodial and Grounds, Transportation Management, Residential Services, and Environmental Health & Safety. Separately, the VP and their Chief of Staff oversee Corporate Partnerships, providing various opportunities for exposure and project management experience.

Work Interactions

The Executive Assistant reports to the Vice President’s Chief of Staff and directly supports the VP, the Associate VP of Facilities Management, and the Assistant VP of Capital Projects.

They have considerable visibility as the initial point of contact for the VP and regularly work with administrative staff of the Chief Operating Officer, the Office of the President, the Office of Advancement, and other departments.

Additionally, they serve as a primary point of contact for faculty, staff, students, alumni, university officials, as well as local, national, and international government officials and VIP dignitaries.

Qualifications

• Bachelor’s degree - preferably in business, communications, project management, or another related field

• 2 to 4 years of progressively complex administrative and customer service experience supporting senior leadership or C-level executive(s) - preferably in a university environment

• A self-directed team player who takes initiative, anticipates needs, ensures consistent high-quality products and materials, and adapts to different situations

• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel) and in Google productivity software (Gmail, Google Calendar, Drive, etc.)

• Excellent written and oral communication skills, including grammar, spelling and composition

• Organizational skills and analytical abilities.

• Proven interpersonal skills and experience providing complex administrative support in a high-profile environment with courtesy, professionalism, diplomacy, efficiency, and confidentiality

• Ability to effectively manage and prioritize multiple tasks under pressure

Preferred qualification

Functional knowledge of web editing software such as WordPress

Work Mode: On Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation (https://hr.georgetown.edu/mode-of-work-designation/) .

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .