Description/Job Summary

The HR Manager is responsible for managing the strategic administration and daily operations of the HR team and functions and directly supervising the Senior HR Specialist and legal assistants (secretaries) in the DC office. The HR Manager also partners with the New York Human Resources Department.

Responsibilities/Duties

Human Resources

• Partner with the Director of Administration and Firmwide HR in the implementation and standardization of Firm policies and procedures and general HR operations of the DC office

• Serve as a resource for human resource related needs, providing guidance on HR policies and information on programs, services and best practices

• Handle day to-day HR issues in the office working with the Director of Administration when needed

• Under the direction of the Director of Administration, manage and resolve complex employee relations issues including conducting effective, thorough and objective employee investigations

• Partner with HR Recruiting in managing staffing needs and the recruitment of professional staff, paralegals and non-Partner attorneys

• Manage new hire orientation for professional staff, paralegals and non-Partner attorneys

• Manage onboarding and off-boarding for all professional staff, paralegals and non-Partner attorneys

• Partner with Senior HR Specialist on all Workday related transactions for former, current and newly hired employees; oversee changes and work closely with payroll and Workday Support Group to communicate changes in personnel information

• Distribute performance appraisals annually to attorneys and managers for all staff and paralegals, solicit their input, follow up to ensure that appraisals are returned in a timely manner and work with Director of Administration on preparing final evaluations

• Partner with Senior HR Specialist to maintain accurate and updated documentation and data in HR related systems (i.e. Workday, iManage & SharePoint)

• Partner with Senior HR Specialist in processing unemployment claims, garnishments and other forms as needed

• Partner with Senior HR Specialist to create and maintain all DC Personnel files

• Manage annual office programs (e.g. Flu Shots, Staff Appreciation Week, Holiday Party)

• Oversee the Sexual Harassment Prevention Training for DC office, ensuring compliance with District of Columbia law

• Stay abreast of DC employment laws and ensure legal compliance while making sure all necessary parties are notified and law posting requirements are followed

• Address questions regarding employee records, basic benefits, HR supported events and programs and directing to appropriate personnel when required

• Work with Firmwide HR in NY to ensure that the DC office is in compliance with firm practices and procedures

• Assist the Director of Administration with the budget process as well as any other projects assigned

Legal Assistant (Secretarial) Management

• Supervise staff, confirming on-time arrival, lunch break adherence, workload, attire and other professional behavior and overall compliance with the Firm's administrative policies

• Manage legal assistant desk coverage to ensure adequate staffing during regular work hours and for overtime needs

• Assign back-up coverage when legal assistants are out of the office, determining level of coverage needed

• Interact with attorneys on a regular basis to ensure that they have effective and efficient support

• Directly manage the performance review process for legal assistants, including proposing annual increases

• Perform other duties as assigned

Required Skills

• 5+ years of experience in a professional services environment, preferably a law firm

• 4 to 6 years of Human Resource Generalist experience

• 5+ years of experience in human resources or related field

• 5+ years supervisory experience

• Excellent written and verbal communication skills

• Demonstrated experience in direct people management and employee relations, as well as knowledge of the principles, practices and procedures of HR management and employment law

• Ability to use tact and discretion and maintain utmost confidentiality of personnel information at all times

• Strong collaborative leadership and management skills with a demonstrated ability to work collaboratively in a team environment.

• Ability to develop and maintain positive working relationships with others

• High level of flexibility and adaptability as well as the ability to manage and support change in a fast paced environment

• Client-focused with the ability to provide customer service in a professional manner

• Strong attention to detail

• Ability to manage multiple projects, work independently, prioritize workload, and meet deadlines in a high pressure environment

• Proactive approach to problem-solving and strong decision-making capability

• Proficiency in MS Word, Outlook; basic knowledge of Excel and PowerPoint; Knowledge of HRIS

Preferred Experience

• Prior experience with Workday

Required Education

• Bachelor's degree required

Preferred Education

• Bachelor's degree in Human Resources, Business or related field

• Certification in HR (PHR, SPHR, SHRM-CP, SHRM-SCP)

Details

Salary Information

DC only: The estimated base salary range for this position is $150k to $170k at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.

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