Summary This position is located in the Executive Office of the President, Office of Administration, Office of the Chief Operations Officer, Mail Support & Operations Division. The incumbent will serve as a Logistics Support Specialist responsible for administering management services in the areas of mail distribution, subscription ordering/invoicing; training staff on mail procedures and use of mail equipment; and serve as a lead to manage programs and designated mail rooms. Responsibilities As a Logistics Support Specialist, GS-0301-9, your typical work assignments may include the following: Serves as a Logistics Support Specialist with responsibility for administering management services in the areas of mail distribution, subscription ordering/invoicing; dispatching vehicles; training staff on mail procedures and use of mail equipment Serves as back up COR for programs and systems relevant to MSOD. May be directed to serve as a lead to manage a program or designated mailroom. Serves as an alternate member' of the Continuity of Operations Evaluate procedures and determine when changes need to be made and independently effect the changes. Responds to inquiries and administrative concerns/problems. Ensures correspondence, reports, etc. are processed correctly and expeditiously. Receives, sorts and maintains data reports. Monitor's tasking system. Maintain suspense log and/or calendar. Ensures all memorandums are properly formatted prior to submitting to management for signature. Advises staff and ensures understanding of administrative and procedural requirements. Ensures requirements for' classified material is accurately followed, where applicable. Serves as point of contact for obtaining support sei vices, supplies and/or equipment. Procures supplies, materials, equipment and other support services in support of EOP customers. Ensures accuracy of purchase requests as well as proper accounting for expenditures. Provides assistance with protocol and management services. Responsible for dispatching government vehicles, keeping track of the vehicle mileage, sending reports for record. Assists in special projects to include resource management preparation; space utilization, facility safety and improvements, and manpower requirements. Screens calls, greet visitors, referring them to the appropriate staff members and directs to the supervisor those needing his/her personal attention or action. Receives and reviews applicable incoming correspondence and prepare responses to general inquiries and routine actions. Responds to routine and now-technical requests for information such as status of reports, suspense date for matters requiring compliance, and similar information readily available from these files. Responsible for getting key logistical work done and how to obtain a variety of management services essential to the direction and operation of the BOP. Maintains pertinent office and staff documents ensuring all confidential information remains secure. Maintains office files, tip-to-date listing of the residential roster and email distribution lists. Logs those items of importance and/or requiring reply, establishes suspense dates when required and follows-up on all actions. Requirements Conditions of Employment Qualifications MINIMUM QUALIFICATIONS REQUIREMENTS: All applicants must meet the qualification requirements outlined below to be considered minimally qualified for this position. The qualification requirements are in accordance with the Office of Personnel Management Qualification Standards. TIME-IN-GRADE REQUIREMENTS: Applicants possess one full year (52 weeks) of specialized experience at or equivalent to the next lower grade level or pay band in Federal service or equivalent experience in the private or public sector. SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector. ALL QUALIFICATIONS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT. You may qualify at the GS-09 level, if you meet the following minimum qualification requirement: One year of specialized experience equivalent to the GS-07 grade level in the Federal service or equivalent experience in the private sector which includes: 1) managing, directing, and overseeing the daily receipt and delivery of mail, classified materials, publications, and critical packages; 2) providing technical guidance to staff on federal laws, policies, and procedural requirements regarding mail room operations; 3) preparing correspondence in response to inquiries, concerns, and requests for data; and 4) procures supplies, materials, equipment, and support services for customer. OR A master's degree or equivalent graduate degree; or have completed two full years of progressively higher level graduate education leading to a master's degree or equivalent; or have obtained a LL.B. or J.D. that is related to the position being filled. NOTE: College transcripts must be included in your application package if you are qualifying based on your education. OR A combination of experience and education. (Combinations of successfully completed education and experience may be used to meet total qualification requirements as specified above. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-09.) Experience refers to paid and unpaid experience, including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no education substitution for this position. Additional Information Notice: More than one selection may be made within 90 days of the issuance of the certificate, if additional vacancies occur. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements. Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. Active Duty Military Members MAY apply under this announcement due to the Veterans Opportunity to Work (VOW) Act. You must submit a certification of expected discharge or release from active duty under honorable conditions along with your application for Federal employment. A certification is a document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date of application. If selected, appointment eligibility requirements must be met prior to the effective date of appointment. Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx). Interagency Career Transition Assistance Programs & Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ Equal Employment Opportunity (EEO) Policy Statement: http://www.eeoc.gov/federal/index.cfm Employment Information Resources - Resource Center: https://help.usajobs.gov/index.php/Main_Page Non-competitive Appointment Authorities: For more information on non-competitive appointment authority eligibility requirements: Person with Disabilities - Schedule A Special Hiring Authorities for Veterans Special Hiring Authorities for Certain Military Spouses Other Special Appointment Authorities If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternative Application.