PURPOSE OF POSITON

We are seeking a highly organized Administrative Assistant to provide essential support to both the Senior Executive Vice President and Maintenance Manager. This role requires strong communication skills, attention to detail , and the ability to handle a fast-paced work environment effectively.

EXAMPLES OF JOB TASKS

The list below contains tasks that are typically associated with the job. It is not all-inclusive and may vary.

• Assist the Senior Executive Vice President and Maintenance Manager with day-to-day administrative tasks.

• Manage calendars, schedule meetings and coordinate appointments.

• Organize and maintain files, records, and correspondence.

• Handle phone calls, emails, and other communications promptly and professionally.

• Prepare reports, presentations, and other necessary documents using MS Office or similar software.

• Maintain inventory of office supplies and order new materials as needed.

• Coordinate with store staff and vendors for various administrative and maintenance-related tasks.

• Assist in tracking and scheduling maintenance for store equipment and facilities.

• Perform general office duties such as photocopying, faxing and data entry.

• Ensure smooth and efficient communication between departments.

SKILLS / ABILITY TO:

• Excellent communication and interpersonal skills

• May require occasional lifting of supplies or office materials.

• Ability to work in a fast-paced environment and handle multiple tasks.

REQUIREMENTS:

• Associate’s degree

• At least 1 year experience as an administrative assistant, office assistant or similar role.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlooks) and general office technology.

• Excellent organizational and multitasking skills

• Strong written and verbal communication skills

Estimated annual salary: $37,000-$45,000

EMPLOYER’S DISCLAIMER:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Furthermore, the company reserves the right to add to or revise an employee’s job duties at any time at its sole discretion.

• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.