Job Information
Total Security Solutions Office Manager in West Sacramento, California
Summary:
This position serves as an operations support specialist who handles multiple areas of administrative tasks within the business.
Primary Responsibilities:
Provides support to accounting and finance, operations, supply chain, human resources and other departments as needed.
Enters packing slips and shipping data into an MRP or other systems.
Records physical inventory into appropriate systems.
Enters purchase orders (PO’s) into their appropriate system.
Assists Human Resources with coordinating onboarding schedules for new employees through the scheduling of resource rooms and sending documents to headquarters.
Maintains security by following procedures, monitoring visitor log books, creating and issuing visitor badges, as necessary.
Manages or uses spreadsheets in Microsoft Excel or Google Sheets with a high degree of accuracy and technical understanding.
Ordering office supplies and maintaining inventory of critical stock required to operate.
Scanning incoming mail and sending to appropriate departments via email daily.
First on phones for all incoming calls, security check ins and deliveries.
Maintain schedule of training and compliance activities in partnership with HR and Business Unit Leader.
Competencies:
Good Communication: Communicate clearly and concisely with internal and external customers at all levels of the organization, using verbal and written distribution channels.
Good Organization: Optimizes organizational effectiveness and prioritizes workload, even with multiple interruptions.
Attitude : Adjusts promptly and calmly to change, works well as part of a team, and remains calm under pressure. Maintains a collaborative work ethic and commitment to excellence in dealing with internal and external customers.
Required Qualifications:
Bachelor’s Degree in Business or relevant field preferred
Demonstrates administrative and clerical procedures
Demonstrates knowledge of computers and relevant software applications
Demonstrates knowledge of customer service principles and practices
Physical Requirements:
Communicate with others and exchange accurate information.
Operate a computer and other office machinery or equipment.
Ability to move about inside the office to access file cabinets or office machinery.
Work Environment:
This job takes place in both a professional office environment with frequent walks into the manufacturing area. Office employees are required to wear safety glasses, safety shoes, and a highly visible vest at all times in production areas and labs.
Total Security Solutions is an Equal Opportunity Employer with leadership and a culture that support diversity and inclusion.
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