Job Information
DCCCA Inc. Event Coordinator in Wichita, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13013031
Position Overview:
Coordinates and organizes logistics for the following conferences. The months designated are subject to change.
- Oklahoma Teen Conference (February/March)
- Child Welfare Conference (March)
- DCCCA Foster Care Conference (April)
- Oklahoma Opioid Summit (June)
- Kansas Home Visiting Conference (August/September)
- Kansas Regional Youth Workshops (September)
- DCCCA United (September)
- Douglas County Youth Empowerment in Prevention Summit (October)
- Kansas Opioid and Stimulant Conference (November)
- Kansas Teen Conference (November)
Consults with internal and external partners to determine objectives and outcome requirements for events, such as meetings, conferences, and conventions
Manages conference vendor, service provider, and sponsorship relationships
Negotiates and executes contracts, utilizing Request For Proposal (RFP) processes
Coordinates speaker logistics including, but not limited to, research, outreach, and database maintenance
May assist with developing event topics and choosing featured speakers
Designs and implements efforts to publicize events and promote sponsorships
Develops and executes recruitment plans to engage participants
Manages event and conference budgets, coordinating with program directors and managers as needed
Reviews event invoices for accuracy and approves payments
Researches and selects conference app platforms and content
Creates content for web presence and social media posts for each event
Plans, manages, and implements registration of event participants
Coordinates services for events, such as accommodation and transportation for participants, facilities, audio-visual equipment, catering, signage, displays, special requirements, printing, and event security
Inspects event facilities to ensure they meet expectations
Designs, produces, orders, and organizes conference materials
Follows fire and health department safety protocols
Conducts and reviews post-event evaluations to determine how future events could be improved and implements improvements as appropriate
Maintain records and reporting of various event aspects, such as attendance, budgetary details, etc.
Resolves conflicts and handles participant concerns