This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13019611

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Application Instructions

At Hutton, we live by four words: Lead, Inspire, Respect, Construct. And doing this starts with the people we hire. A Hutton team member thinks first about the team, and that includes more than coworkers. It includes clients, subcontractors and community partners. As an administrative assistant, youll embody this approach by assisting your team and serving as a main point of contact for vendors.

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Position Description

• Approve, process and import AP invoices and billings from suppliers and subcontractors into the system.
• Create owner contracts and process owner change orders through the internal program.
• Review insurance certificates and ensure compliance is up to Hutton standards.
• Run and distribute monthly billing reports for project managers to review.
• Generate and submit billings to owners.
• Generate monthly projection reports and submit to corporate office.
• Upload plans, specifications, sketches, contracts, permits, safety reports, change orders, closeout documents, and warranties into the system.
• Notify sub-contractors and suppliers of the substantial completion date to obtain closeout documents.
• Scan and upload safety documents from the field.
• Run and distribute monthly billing reports for project managers to review.
• Replace, update, and/or print project drawings as needed.
• Send out Huttons W-9 to vendors as needed.
• Maintain files and vault filing.
• Assist project managers and superintendents as needed.
• Import project estimates from project managers and enter them into Viewpoint.
• Complete any other tasks assigned by the team lead.
• Assist the team with reservations and accommodations as needed.
• Bid Comparison Sheets: draft/organize new bid comparison sheets, help Project Managers receive bids, enter on comparison sheets as needed.
• Set up bid invites and bid packages as needed.
• Create agendas, attend virtually and take minutes as needed.
• Create submittal registers as needed.
• Assist Project Managers with RFQs & RFPs as needed.
• Create job numbers and folders for each new job as needed.

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Position Requirements

• Intermediate computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn Viewpoint (construction industry software).
• Service-rooted attitude, providing assistance to others when needed.
• Knowledge of Accounts Payable.
• Superior organizational and analytical skills with keen attention to detail and quality.
• Ability to communicate effectively both verbally and written with others inside and outside of the organization.
• Ability to comply with instructions, procedures, standards, and policies using professional discretion.
• Excellent time management skills, good judgement, problem solving, and analytical abilities.
• Ability to work independently as well as collaboratively within a team environment.
• Self-starter, detail-oriented, organized and have the ability to work effectively with minimal supervision.

Benefits:

• Competitive pay.
• 401K retirement savings within two months of employment.
• Paid time off within 90 days of employment.
• Insurance benefits within one month of employment: health, dental, vision, basic & voluntary life, critical illness, accident, flexible spending, and health savings.
• Additional benefits: Financial Peace University Class, tuition reimbursement for team members children, and Hutton clothing exchange
• Opportunities for on-the-job training and skills training classes

Education and Experience:

• High school diploma or GED required.
• Associates degree or at least four years of related experience preferred.

Environment:

Hours of operation are Monday-

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