Primary Position Responsibilities:

• Provides advanced secretarial/administrative support and assistance to Vice President level or above
• Utilizing advanced software packages, prepares various types of correspondence, documents, spreadsheets/reports, and manuals
• Follows up on written correspondence and telephone inquiries, may compose responses for leader and make recommendations for action
• Coordinates calendar of Sr. VP & General Manager, plans meetings, conferences and travel arrangements and processes expense reports
• May attend meetings to act as minutes keeper and to coordinate follow-up actions
• Interface with senior management, cross organizations, internal and external customers, or government and community officials which require considerable tact and diplomacy
• Other duties as assigned

Qualifications:

• Clerical -- Knowledge of administrative and clerical procedures and system such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Writing -- Communicating effectively in writing as appropriate for the needs of the audience
• Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate
• Time Management -- Managing one's own time and the time of others, while also possessing the ability to multitask and prioritize
• Service Orientation -- Actively looking for ways to help people
• Getting Information -- Observing, receiving, and otherwise obtaining information from all relevant sources
• Establishing and Maintaining Interpersonal Relationship -- Developing constructive and cooperative working relationships with others, and maintaining them over time
• Confidentiality - Being able to work discreetly with confidential information

Education:

• High School diploma or equivalent required, advanced degree preferred

Experience:

• 7+ years of Senior level administrative support experience
• Strong knowledge of and experience in Microsoft Office 2016 Software

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some light physical activity may be required. This could require the ability to lift files and bend or stand as necessary