Under the direction of the Chief Procurement Officer, the Procurement and Grant Officer serves as a lead team member in providing technical and professional support to the Chief Procurement Officer with procurement, grant management and property management duties.

SPECIFIC DUTIES

• Assists with preparation of contract and bid documents.
• Updating and maintaining supplier database.
• Reviewing purchases versus supplier contract rates.
• Monitor contracts for contract compliance for terms and conditions, internal polices and external regulations.
• Provide conflict resolution involved in managing challenging suppliers and contracts.
• Review, evaluate and address vendor performance.
• Establish vendor relationships by maintaining a connection
• Provide reports to that assess pricing, deliverables and value.
• Ensure the timely delivery of goods and services, including PO approvals and emergencies.
• Review, track and process travel requests.
• Review and recommend strategies and processes for efficiency and cost-saving measures.
• Keep informed of new trends in the procurement and grant industry, including attending training and seminars.
• Assist with the orderly disposal of surplus, obsolete and worn-out equipment/furniture.
• Assist with fleet management, including acquisition, DMV requirements, and repairs, claims and maintenance.
• Provide assistance and training in support of the Purchase Order system and Contract Database.

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``` - Resolving purchasing, grant, property management queries. - Reviewing and approving all purchase requests and Purchase Orders. - Tracking of AONs. - Purchasing supplies, materials, services and/or equipment based on low value purchasing. - Complying with all County fiscal policies and procedures by possessing and maintaining advanced knowledge of procurement and accounting processes and procedures. - Creating and maintaining good relationships with vendors/suppliers. - Making professional decisions in a fast-paced environment. - Maintaining records of purchases, pricing, and other important documentation. - Reviewing and analyzing all vendors/suppliers, supply, and pricing. - Developing plans for purchasing equipment, services, and supplies. - Negotiating the best deal for pricing and contracts. - Ensuring that the goods and services are of high quality. - Maintains and update a list of suppliers and their qualifications. - Follows and enforces the County's procurement policies and procedures. - Reviews, compares, analyzes, and approves goods and services to be purchased. - Manages inventories and maintaining accurate purchase and pricing records. - Preparing budgets, cost analyses, and reports. - Participates in sponsored conferences and workshops.

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``` - Performs other duties as assigned.

SPECIFIC GRANT DUTIES

• Coordinates writing, developing and implementing grant proposals.
• Facilitates grant efforts, including grant approval process and post-award compliance, and ensures timelines are met.
• Manage the entire grant cycle of a program, from development to launch; pre-award to post-award.
• Refine and implement processes that are aligned with current grant practices and policies.
• Consistently reviews and revises the efficiency of the grants process through the use of data analysis.
• Monitors post-award grant compliance. Follows up with funding agencies and staff as necessary.
• Monitor grants for legal, financial, and program compliance including but not limited to ensuring that grant requirements are correctly documented in the grant files and database.
• Monitor and document the grant making workflow processes, forms, templates, reports and data to assure full compliance with internal controls and legal requirements.
• Improve the way staff capture, access, and use grant making information to enhance programmatic and operational decision-making, produce accurate reports of grant making results, enhance grantee/grant seeker relationships, and enable learning; enhance supporting systems and tools.
• Generate reports and data analysis for grant programs as needed.
• Generate reporting required for compliance and financial statement audits.
• Acts as a Grants Office liaison to community organizations, government agencies, and staff involved with the development and administration of projects and proposals.
• Researches information and data necessary for grants and grant reporting.
• Edits and organizes grant documents written by other staff.
• Develops outlines, timelines, staffing, budgets for grants according to funding guidelines.
• Monitors grant expenditures.
• Participates in grant works workshops.
• Facilitates information on grant workshops and provides technical assistance to staff and community members in the area of grant writing, development, compliance and support.
• Works as a team with other staff in performing grants activities and assists with obtaining and maintaining external grant funding.
• Researches new funding opportunities available through local, state, and federal government agencies, as well as through private and corporate foundations.
• Reads and interprets requests for proposals and funding guidelines from government agencies and foundations to determine if appropriate for county use and how best to respond and comply.
• Disseminates information on funding opportunities and compliance requirements to staff and outside agencies accordingly.
• Monitors outstanding grant proposals. Follows up with funding agency as necessary.
• Maintains necessary records, files, reports, databases, and resource materials pertinent to grant activities.

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``` - Performs other duties as assigned.

WORK ENVIRONMENT

Work is performed in an office environment. Work also involves sitting at a computer and being on the phone for extended period of time. Tight grant timelines require the incumbent in this classification to work flexible hours. Some travel is required.

JOB REQUIREMENTS

Requirements include a Bachelor's degree or three (3) years of related work experience or any equivalent combination of experience and education.

Demonstrated experience writing grant proposals and reporting to both government and private funding sources.

Experience coordinating grant development teams.

Experience researching and identifying funding sources and requirements.

Experience interpreting requests for proposals, reporting cycles and funding guidelines.

Experience developing and monitoring budgets.

Project management experience.

Proficiency in Microsoft Word and Microsoft Office, especially with Excel.

Ability to multitask and work independently and collaboratively to meet daily, weekly, monthly, and quarterly deadlines.

Ability to negotiate, establish, manage and administer contracts.

Strong interpersonal skills, leadership skills, and the ability to work well with others.

Considerable knowledge of bidding and negotiation skills.

Knowledge of contract processes and associated local, state, federal and other regulations.

Knowledge of basic accounts principles, procedures and standards.

Knowledge on of budget preparation and fiscal management.

Ability to assess and contract compliance product/servic