This job was posted by https://joblink.delaware.gov : For more information, please see: https://joblink.delaware.gov/jobs/1334160

HR Administrative Assistant

Location: Wilmington, Delaware

Schedule: Monday - Friday 8am to 4:30pm

Pay Rate: \$18 an hour

POSITION PURPOSE - The HR Assistant is responsible for supporting all human resources functions and initiatives. This position is responsible for delivering excellent customer service and ensuring compliance with all external laws and regulations as well as internal guidelines and policies. The HR Assistant is responsible for providing administrative support to the human resources department, handling record-keeping and on-boarding functions, and ensuring that HR processes run in an effective and accurate manner. This role is crucial for maintaining a positive team member experience and contributing to the overall efficiency of the HR team.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Responsible forfinalizingtheon-boarding process fornewly hiredhourlyGoodwillteam membersand trainees.Provides trouble-shooting support to new hires during the on-boarding process.
• Serves as the first point of contact forHR inquiriesand escalatesrequeststo the appropriate HR personnel, as needed.
• Ensures the accurate and timely completion ofFormI-9, including re-verifications and recertifications,andtheE-Verify process for all team members. Contacts new hires, as needed,regarding acceptabledocuments for Form I-9 or when corrections are requiredon Form I-9.
• Creates and maintains electronic HRfilesfor internal Goodwill team members upon receipt of the hire notification email from the hiring manager. Files paperwork in the appropriate folders within the electronic file.Ensures that files are maintained in the appropriate locations with the Shared drive.
• Handles the background check process, including submission of requests and review of results in accordance with the established background check adjudication process. Files results in the team members electronic HR folder and archives results in the background check system.
• CheckstheQuest website fordrugtestresults and communicate information to the appropriate party. Files results in the team members electronic HR folder. Logs into Quest Invoice Portal,on a monthly basis, printsand processesinvoices.
• ProcessesEmergencyLoanApplicationsfor all hourly team members. Informs the team members when the check is ready for pick and any financial coaching sessions are required as part of the application process.
• Assigns mandatory trainings to team members and tracks completion. Communicates with managers and team membersto ensure that trainings are completed within the designated time period.
• Assists withcompiling reports for various internal and external reporting requirements.
• Responds to Employment and Income Verification requests for all team members.
• Completes audit requests from the Department of Labor and files paperwork in the appropriate team members electronic HRfile.
• Providessupport withwellness initiatives, HR sponsored events andjob fairs, as needed.
• Maintainsstrictconfidentialityof all sensitive information pertainingtoemploymentand separation of employment.
• Maintainsprofessionalismandalignswork performancewithGoodwillsperformance expectations and Code of Conduct and Ethics.
• Performsall dutiesas assigned.

WORKING CONDITIONS - This is an office-based position without a remote/hybrid working option. While performing the duties of this job, the employee is frequently exposed to mechanical parts. The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an employee encounters while performing the ess ntial functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.