Accounts Payable Vendor Maintenance Specialist

Location:

Wilmington, Massachusetts

Job ID

2404696

The Accounts Payable Vendor Maintenance Specialist is responsible for the creation or modification of new and existing vendors ensuring timely completion in compliance with policy and audit controls. UniFirst seeks an experienced, reliable and precise professional to properly vet and accurately maintain vendor master data. In addition, the AP Vendor Maintenance Specialist supports Accounts Receivable with customer refund requests, provides guidance & support to location administrators along with other internal and external Team Partners. This position plays an integral role in assisting the Supervisor – Vendor Maintenance with updating, maintaining and protecting UniFirst’s master vendor data while helping to develop end-to-end P2P processes.

Responsibilities

• Work with the Corporate Accounts Payable team and UniFirst location administrators in a multi-faceted and dynamic work environment, maintaining and facilitating workflow to ensure vendors are set up or modified timely, accurately, and in compliance with policy

• Research and acquire key vendor data such as W9 forms, Tax ID information, correct remit addresses and 1099 withholding information

• Utilize LexisNexis risk management tool in the acquisition of above data

• Verify all banking information in accordance with policy and work to drive direct deposit payments

• Support AP team on vendor set-up related issues, research and resolve where required

• Ensure customer refunds are processed in a timely manner and not duplicated via the performance of thorough, consistent review

• Work with the Supervisor, Vendor Maintenance to cleanse vendor profile and ensure existing vendor master data has all required documentation

• Build solid relationships across all business units and various levels of management, providing and garnering cooperation and positive interaction with co-workers

• Educate internal staff and locations on the vendor set-up process and need for proper documentation

• Readiness to go the extra mile to minimize mistakes and produce new opportunities

• Conversant with internal control procedures and concepts

• Ability to adjust to diverse ideas, impressions or schemes from individuals or changing preferences

• Ability to use logic to analyze and resolve issues

• Provide exemplary customer service by communicating and developing a rapport with assigned location administrators

• Promptly respond to internal and external customer and vendor inquiries in a timely and professional manner

• Contribute to the continuous improvement of the vendor maintenance process by identifying opportunities to streamline processes and maximize efficiencies

• Ability to consistently meet deadlines

• Escalate issues of concern to management

• Perform miscellaneous tasks as assigned by supervisor

• Additional responsibilities to be determined as needed

Qualifications

Requirements

• Ability to multitask, work under pressure & meet deadlines

• Strong organizational skills, accuracy, attention to detail & follow through are required

• Strong listening, verbal and written communication skills

• Previous experience with P2P preferred

• Experience with LexisNexis Risk Management system a plus (D&B, Lexis Nexis, Equifax)

• Proficient MC Office skills, must be able to use excel

• Willingness and desire to contribute to continuous improvement

• PeopleSoft Financial application experience preferred

• Oracle Fusion experience a plus

• Basic math skills

Education

• High School diploma or equivalent required, college preferred.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team.

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

UniFirst is an equal employment/affirmative action employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to TalentAcquisition@unifirst.com or call to let us know the nature of your request.

UniFirst Recruiters and/or representatives will not ask job seekers to provide personal financial information when submitting a job application. Please be vigilant as such requests for information may be fraudulent.

UniFirst is an equal opportunity/affirmative action employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.

If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to TalentAcquisition@unifirst.com or

call 800-347-7888 to let us know the nature of your request.

UniFirst Recruiters and/or representatives will not ask job seekers to provide personal financial information when submitting a job application. Please be vigilant as such requests for information may be fraudulent.