School Business Official - School Board Secretary/Treasurer JobID: 285

• Position Type:

  Administration/ Business Manager

• Date Posted:

  9/23/2024

• Location:

  Winterset District Administration Office

• Closing Date:

  11/30/2024

    

  Winterset CSD: We will strive for excellence, ensuring all students are College, Career, and Life Ready. Job Description School Business Official

  TITLE: School Business Official - Board Secretary/Treasurer DEPARTMENT: District Office REPORTS TO: Superintendent RECEIVES GUIDANCE FROM: Superintendent and Board of Education BASIC FUNCTION: Assist the School Board and Superintendent in the development, implementation, and management of the school district's certified budget and resources to meet the priorities of the district in accordance with all applicable state and federal laws and regulations. Establishes sound fiscal and budgetary policies and practices that provide for an accurate accounting system that provides the best possible educational services for the students within the district based on available resources. QUALIFICATIONS: Required:

• School Business Official (SBO) Authorization or must obtain authorization upon accepting the position.

• Strong accounting background

• Ability to prioritize important tasks and meet deadlines.

• Knowledge of Generally Accepted Accounting Principles (GAAP) and computer skills

  Desired:

• Previous experience in a similar position

• Understanding of Iowa School Finance

• Experience with payroll

• Strong Communication skills

  SKILLS AND JOB FUNCTIONS (For all Winterset CSD Positions) Demonstrated Experience or is Willing to Acquire the Following Skills:

• Exhibits essential dispositions and ownership of the district mission of “ We will empower a community of lifelong learners who strive for personal excellence through meaningful relationships and real world, authentic learning experiences.”

• Exhibits essential dispositions and ownership of the districts core values;

• Excellence - high expectations for all in everything we do

• Innovation - in our approach to problem solving and learning

• Pride - in self, others, school, and community

• Relationships - amongst all stakeholders as foundational to our success.

• Sense of Belonging - where all students, staff, and community members feel valued and connected.

• Exhibits essential dispositions necessary to build positive working relationships with administration, colleagues, parents, students and the Winterset community.

• Ability to Affirm and Encourage Others

• Ability to Grow Groups

• Self-Control

• Social Skills

• Self-motivated

• Optimistic

• Ability to Demonstrate Genuine Caring

• Exhibits effective communication skills

• Demonstrates the ability to be self-directed and problem solve

• Demonstrates enthusiasm towards learning and continuous growth as an educator and individual.

• Demonstrates a positive attitude towards others.

• Demonstrates self-efficacy in that their actions empower others to learn.

• Demonstrates confidentiality as needed and required.

• Seeks out opportunities to improve professional competence through professional development.

• Identifies individually and collaboratively areas for growth and seeks out opportunities to grow in these areas.

• Complies with all Winterset Community School District Board Policies, Handbook Policies, and Contractual Responsibilities.

  PERFORMANCE RESPONSIBILITIES: Interpersonal Skills:

• Interacts positively with staff and students.

• Develops and maintains a professional rapport with other staff

• Displays a positive attitude.

• Participates effectively as a team member.

• Responds appropriately to, and acts on, constructive feedback.

  Performance Skills:

• Prepare and submit financial reports and list of bills to the board and superintendent at least monthly.

• Custodian of all financial records of the district.

• Publish or submit for publishing, all legal notices concerning district business.

• Review and sign all warrants.

• Deposit and record income for all funds. Keep accurate accounting records for all funds.

• Ensure that all claims are approved and merchandise received; create and prepare a list for board approval; pay and distribute all claims approved by the board.

• Reconcile all bank accounts monthly.

• Develop and monitor all accounting procedures within the district to ensure compliance with auditor standards.

• Maintain appropriate records for all school employees. Monitor compliance with master contract provisions.

• Prepare or assist in the preparation of contract agreements for all employees.

• Oversee the district's investment portfolio.

• Serve as District’s Food Service Director with all required training, by providing oversight of FSMC, and completing annual applications and reports.

• Manage the district’s insurance and benefits program.

• Maintain, oversee, and establish guidelines for petty cash.

• Maintain regular, ongoing communication with district staff.

• Complete and submit Certified Annual Report (CAR) and certified budget in accordance with established deadlines and procedures.

• Prepare for and maintain records for all district elections.

• Prepare reports for the collective bargaining representatives as required or requested and appropriate. Prepare negotiation materials.

• In conjunction with other district staff, complete and submit the following reports: Annual Financial Reports, Annual Transportation Report, Non-Public Transportation, Special Education, Title I, Title II, Title VI, Teacher Quality, Nutrition (monthly), Preschool, IDEA Part B, and Other reports, as needed.

• Prepare agreements and contracts as directed by the superintendent and the board.

• Prepare billing for open enrollment and special education.

• Prepare for and complete all SBRC supplemental weighting documents.

• Oversee, provide direction to, and evaluate accounts payable and employee specialist personnel.

• In collaboration with the superintendent and board president prepare and publish board meetings and board packet materials on simbli.

• Attend all regularly scheduled board meetings as well as any special board meetings or board work sessions as requested by the board and/or superintendent.

• Demonstrates competency in the 9 IASBO Standards and supporting criteria (https://drive.google.com/file/d/1rBKUsfsDQdbjySpaUA_UccrTOALe3I1B/view?usp=sharing) .

  Attendance:

• Demonstrates punctuality and regular attendance

  Professional Behavior:

• Adheres to school, and district policy and procedures.

• Organizes the offices to assure a smooth and efficient operation.

• Focuses on assigned tasks while on duty.

• Maintains confidentiality and communicates concerns with appropriate staff members.

• Maintains appropriate appearance and attire for the school environment.

• Performs other duties as assigned by the superintendent or board of education.

  Terms of Employment: Wage and work year to be established in accordance with provisions of the Confidential Staff Agreement. Evaluation: Performance of this job will be evaluated in accordance with provisions of the Confidential Staff Agreement. Evaluation will be conducted annually by the Superintendent. Physical Requirements: Bending, carrying, climbing, travel between job sites, lifting, pushing-pulling, reaching, sitting, standing, and walking Working Conditions: Includes extremes of temperature and humidity. Hazards include stairs and communicable diseases. The statement contained herein describes the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract. Any employee not covered by a negotiated contract agreement is an “at-will” employee. Either the school district or the employee can terminate the employment relationship at will, with or without cause, so long as there is no violation of applicable federal or state law. The school district can define the number of days notice required of a terminating employee. Notice of Nondiscrimination: It is the policy of the Winterset Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district's Equity Coordinator, 303 Wambold Drive, Winterset Iowa, (515) 462-2718. A signed copy of this job description will be placed in the employee’s personnel file. Signature of Supervisor_Date Signature of EmployeeDate__