Description

We are in search of an Administrative Assistant to join our clients team in a permanent capacity. This position is located on-site in Queens, New York. The role involves performing a variety of administrative tasks, providing support to our staff, assisting in daily office needs, and managing our company’s general administrative activities. We are seeking a candidate with strong foundational experience who is excited to take on new tasks and grow with our clients company.

Responsibilities:

• Efficiently handle incoming calls, messages, and direct them to the appropriate staff members while maintaining a neat and organized reception area.

• Provide comprehensive administrative support across different departments, which includes document preparation, data entry tasks, and filing duties.

• Manage office supplies, monitor inventory levels and place orders as required.

• Handle basic tasks related to bookkeeping and invoicing as and when needed.

• Be responsible for managing executive and staff calendars, scheduling meetings, and appointments.

• Coordinate travel arrangements and accommodations for the team members when required.

• Oversee in-house messenger services and dispatch as necessary.

• Prepare outgoing mail and packages in a timely manner.

• Ensure the office environment is well-maintained and fully operational, including the upkeep of office equipment and supplies.

• Perform other duties as assigned, contributing to the smooth functioning of the office.

Requirements

• A minimum experience of one year working in an administrative, operations or reception capacity.

• Excellent technology skills to include Excel.

• Strong communication skills, and the ability to interact with multiple team members daily.

• A desire to maintain an efficient and organized office.

• The desire to grow or take on accounting tasks aside from core administrative responsibilities is strongly preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .